Zaudējis spēku - Par 2013.gada Pasta maksājumu pakalpojumu reglamentu

Zaudējis spēku - Par 2013.gada Pasta maksājumu pakalpojumu reglamentu Uzmanību! Jūs lietojat neatbilstošu interneta pārlūkprogrammu. Lai varētu lietot visas Likumi.lv piedāvātās iespējas, piedāvājam BEZ MAKSAS ielādēt jaunāku pārlūkprogrammas versiju. Iesakām izmēģināt arī vietnes MOBILO VERSIJU - m.likumi.lv (piemērota arī mazāk jaudīgiem datoriem). nerādīt turpmāk šo paziņojumu Apstiprināt Paldies par viedokli!   Rādīt vēlāk LATVIJAS REPUBLIKAS TIESĪBU AKTI veidi tēmas visvairāk skatītie jaunākie LV  EN uz sākumu meklēt Izvērstā meklēšana Noklusējuma vērtības Izvērstā meklēšana Kā meklēt? Meklēt nosaukumā meklēt locījumos meklēt frāzi Meklēt tekstā meklēt locījumos meklēt frāzi Izdevējs Veids nemeklēt grozījumos Pieņemts Stājas spēkā Dokumenta Nr. līdz līdz Publicēts LV Zaudējis spēku Redakcija uz līdz līdz Statuss: spēkā esošs vēl nav spēkā zaudējis spēku meklēt notīrīt Tiesību akts ir zaudējis spēku. Skatīt Ministru kabineta 2021. gada 21. janvāra noteikumus Nr. 51 "Par Pasta maksājumu pakalpojumu reglamentu". Ministru kabineta noteikumi Nr.14 Rīgā 2015.gada 13.janvārī (prot. Nr.2 5.§) Par 2013.gada Pasta maksājumu pakalpojumu reglamentu Izdoti saskaņā ar Ministru kabineta iekārtas likuma 31.panta pirmās daļas 2.punktu 1. 2013. gada 15. aprīlī Bernē parakstītais Pasta maksājumu pakalpojumu reglaments un tā Noslēguma protokols (turpmāk - Pasta maksājumu pakalpojumu reglaments) ar šiem noteikumiem tiek pieņemts un apstiprināts. 2. Pasta maksājumu pakalpojumu reglamentā paredzēto saistību izpildi koordinē Satiksmes ministrija. 3. Līdz ar noteikumiem publicējams Pasta maksājumu pakalpojumu reglaments angļu valodā un tā tulkojums latviešu valodā. 4. Pasta maksājumu pakalpojumu reglaments stājas spēkā tā RP 2801. pantā noteiktajā kārtībā, un Ārlietu ministrija par to paziņo oficiālajā izdevumā "Latvijas Vēstnesis". Ministru prezidente Laimdota Straujuma Satiksmes ministrs Anrijs Matīss Universal Postal Union Postal Payment Services Regulations Contents Part I Common principles applying to the postal payment services Chapter 1 General provisions Art RP 201 Definitions RP 501 Operational functions RP 502 Information to be supplied by designated operators RP 503 International Bureau publications RP 504 Electronic Postal Payment Services Compendium RP 701 Programme to combat money laundering, terrorist financing and financial crime RP 702 Obligation to provide identification RP 703 Identification data RP 704 Duty to obtain information RP 705 Duty of monitoring, detection and reporting RP 706 Archiving RP 707 Implementation of postal payment services RP 801 Confidentiality of data RP 901 Combination of technologies Chapter 2 General principles RP 1001 Separation of funds RP 1002 Ring-fencing of users' funds RP 1003 Currency of issue and payment RP 1004 Setting of rates RP 1005 Exemption from charges RP 1006 Procedures for remuneration between designated operators RP 1007 User information RP 1101 Quality of service for postal payment orders sent by electronic means RP 1102 Collective brand Chapter 3 Principles for electronic data interchange RP 1201 Conditions of interoperability and centralized settlement RP 1301 Network security RP 1302 Security of electronic exchanges RP 1303 Rules of operation and maintenance of electronic equipment RP 1304 Data security RP 1305 Data back-up RP 1306 Access to archived data RP 1401 Track and trace Part II Rules governing the postal payment services Chapter 1 Processing of postal payment orders RP 1501 Forms RP 1502 Information common to execution forms RP 1503 Status of a postal payment order or a request RP 1504 Postal payment order request RP 1505 Checking of the postal payment order request by the issuing designated operator RP 1506 Entry of postal payment orders RP 1507 Frequency of connections to information system RP 1508 Acceptance of postal payment order RP 1509 Issue of postal payment order RP 1510 Request for revocation RP 1511 Period of validity of money orders RP 1512 Advice of payment or of crediting to payee's account RP 1513 Indication of amounts RP 1514 Sending of postal payment orders RP 1515 Rules specific to transfers 15.13 RP 1601 Treatment of postal payment orders by the paying designated operator RP 1602 Treatment specific to money orders RP 1603 Endorsement and forwarding of money orders RP 1604 Treatment of requests for revocation RP 1605 Replacement of money orders mislaid, lost or destroyed before payment RP 1606 Checking by the paying designated operator for the purpose of payment or crediting to the payee's account RP 1607 Treatment specific to transfers RP 1608 Irregular postal payment orders RP 1609 Treatment of irregular postal payment orders RP 1610 Treatment of irregular letter-post money orders RP 1611 Treatment of irregular letter-post transfers RP 1612 Regularization of irregular postal payment orders RP 1613 Payment to the payee and tracking RP 1614 Procedures for replacement of letter-post money orders mislaid, lost or destroyed after payment RP 1801 Reasons for reimbursement RP 1802 Method of reimbursement RP 1803 Reimbursement upon expiry of period of validity of a money order RP 1804 Treatment of reimbursements RP 1805 Stale money orders Chapter 2 Inquiries and liability RP 1901 Inquiries RP 1902 Time limits for processing RP 2001 Extent of liability of the issuing designated operator vis-à-vis the user RP 2101 Determination of liability RP 2102 Payment of sums due in respect of indemnification RP 2103 Reimbursement of the designated operator involved Chapter 3 Financial relations between designated operators RP 2401 Accounting rules RP 2402 Daily reports prepared automatically by the system RP 2403 Preparation of summary reports/lists of postal payment orders RP 2404 Preparation of periodical accounts of postal payment orders RP 2405 Preparation of periodical accounts of remunerations RP 2406 Preparation of general accounts RP 2407 General account of postal payment orders RP 2408 Preparation of general accounts of remunerations RP 2409 Instalment RP 2410 Procedures concerning concentration accounts of funds and instalments RP 2411 Security deposit RP 2501 Centralized settlement RP 2502 Bilateral settlement Part III Transitional and final provisions RP 2701 Application of the Regulations of the Universal Postal Convention RP 2801 Entry into force and duration of the Regulations Final Protocol to the Regulations of the Postal Payment Services Agreement Art. RP I Instalment (existing reservation) RP II Sending of postal payment orders (existing reservation) List of forms and reports Number Title or nature of form or report Reference MP 1 International money order RP 1504 MP 1bis International COD postal money order RP 1504 MP 2 International money order service - Inquiry/Request for withdrawal RP 1604 MP 3 Request for rectification of an international postal money order RP 1612 MP 4 Daily report - Postal money orders issued RP 2402 MP 5 Daily report - Postal money orders reimbursed RP 2402 MP 6 Daily report - Postal money orders paid MP 7 Daily report - Postal money orders received RP 2402 MP 8 Daily summary - Postal money orders issued, reimbursed, received and paid RP 2402 MP 104 International money order service - Summary list of money orders paid RP 2403 VP 1 Advice of international postal transfer RP 1504 VP 2 Inquiry or request for cancellation - International postal transfer order RP 1604 VP 3 Regularization list - International postal transfers RP 1611 VP 4 Daily report - Postal transfers issued RP 2402 VP 5 Daily report - Postal transfers reimbursed RP 2402 VP 6 Daily report - Postal transfers credited RP 2401 VP 7 Daily report - Postal transfers received RP 2402 VP 8 Daily summary - Postal transfers issued, reimbursed, received and credited RP 2402 VP 104 List of international postal transfers RP 1515 VP 105 Daily dispatch of international postal transfers RP 1515 PP 1 International postal payment service - Periodical account of orders (money orders and transfers) RP 2401 PPM International postal money order service - Periodical account of international postal money orders RP 2401 PPV International postal transfer service - Periodical account of international postal transfers RP 2401 PP 2 Periodical account of remunerations - Postal payment orders RP 2405 PP 3 General account of orders (money orders and transfers) RP 2407 PP 4 General account of remunerations RP 2408 Postal Payment Services Regulations Having regard to article 22.5 of the Constitution of the Universal Postal Union concluded at Vienna, on 10 July 1964, the Postal Operations Council has drawn up the following measures for ensuring the implementation of the Postal Payment Services Agreement. These measures apply to postal payment orders sent by letter post as well as to those forwarded by electronic means or by any other technological means. Part I Common principles applying to the postal payment services Chapter 1 General provisions Article RP 201 Definitions 1 Field: area reserved for data to be inserted in the form or system. 2 Mirror account: technical account held by a financial operator which reflects transactions onto its liaison account. 3 Conditions of service: standard or regulation contractual conditions under which the designated operator provides postal payment services to its customers. 4 Service agreement: bilateral or multilateral agreement between designated operators, in conformity with the Agreement and Regulations, setting the operational arrangements for exchanges between designated operators and enabling the implementation of postal payment services. 5 Date: indication of the day on which an operation relating to the execution of a payment order took place, either applied to the form by means of a manual process by the designated operator, or generated (time-stamping) by the system in case of exchange by electronic means. 6 Inquiry: any request for information concerning the conditions of service or the processing of a postal payment order, dealing, for example, with pricing or quality of service. 7 Special Drawing Right (SDR): International Monetary Fund accounting unit used as the monetary unit of the Union. 8 Issue of a postal payment order: acceptance of the postal payment order request from the sender by the accredited official of the issuing designated operator. 9 Status of a postal payment order or request: the execution status of the postal payment order, or of a request for information/inquiry or revocation request relating to this postal payment order. 10 Form: model document containing the data necessary for the execution of a postal payment order, a request and/or the management of financial relations between designated operators, in accordance with the Agreement and the Regulations. 11 User form: document of the designated operator, printed in hard-copy form or able to be downloaded from its website, in conformity with the forms provided for in the Regulations, designed to be completed by the user of the postal payment services with supplementary information added by the designated operator where necessary. 12 Time-stamping: secure electronic procedure indicating the date and time of the operation. 13 Postal payment order identifier: specific order issue number. 14 EDI message: file containing electronic data relating to postal payment orders sent from one designated operator to another. 15 Non-convertible currency: any currency mainly used for domestic transactions and not freely exchangeable on an official exchange market (forex market). 16 Report: list of data in chronological order relating to postal payment orders issued, reimbursed, paid/credited to payee and received, which is generated automatically by the system according to various parameters, including "type of service", "summaries", "bilateral relation", "currency", "service access point or other organizational unit". 17 Electronic receipt: updating of the paying country's database from receipt of the postal payment order. 18 Claim: any intervention by the sender or the payee, formally expressing his dissatisfaction with the conditions of processing of a postal payment order, to which the designated operator must respond within the prescribed time frame. 19 Electronic signature: unique key, common to the designated operators exchanging data, delivered by a common public key infrastructure provider accredited by the Union, which enables encryption and signature, and then decryption and verification of signatures. 20 System: telematic system used to create, send, receive or handle data messages. 21 Stamp: application of an indication of the service access point and date, confirming the exactness and authenticity of an operation to execute a postal payment order. 22 Endorsement: the signing of the reverse of an instrument to indicate the transfer of ownership rights with regard to this instrument from the payee to a third person. Article RP 501 Operational functions 1 The designated operators of signatory member countries shall agree upon the postal payment services, authorized by the member countries, that they wish to exchange. 2 A designated operator shall not be obliged to conduct exchanges with another designated operator which has not implemented the present Regulations. 3 Designated operators shall define the operational arrangements for their letter-post or electronic exchanges by means of a service agreement compatible with the model approved by the Postal Operations Council. Article RP 502 Information to be supplied by designated operators 1 Designated operators shall provide the International Bureau with the following operational information: 1.1 postal payment services provided by the designated operator on its territory; 1.2 international and domestic rates applied for the postal payment services provided; 1.3 supplementary services; 1.4 rates for supplementary services; 1.5 opening hours of the service; 1.6 national currency or currency authorized by the country for payments on its territory; 1.7 system provider; 1.8 type of system used (online or offline); 1.9 national quality of service objectives; 1.10 indication of the centralized settlement system or type of settlement system used; 1.11 currency of settlement; 1.12 address of the website of the designated operator; 1.13 e-mail address of the international services of the designated operator. 2 Designated operators shall also provide the International Bureau with the information required by the Letter Post Regulations in respect of letter-post postal payment orders. 3 Any change in the required information shall be immediately transmitted to the International Bureau. Article RP 503 International Bureau publications 1 The International Bureau shall publish, on the basis of information supplied by the signatory member countries and the designated operators, an official compendium of information of general interest relating to the implementation of the Agreement and Regulations in each member country. 2 The provisions of the Letter Post Regulations regarding publications shall also apply to the postal payment services. Article RP 504 Electronic Postal Payment Services Compendium 1 The International Bureau shall prepare and ensure updating of the Electronic Postal Payment Services Compendium. 2 The Electronic Postal Payment Services Compendium shall contain the operational information provided by designated operators in accordance with the Regulations and any other operational data required by designated operators for the execution of postal payment orders. 3 Designated operators shall input their data into the Electronic Postal Payment Services Compendium. 4 Designated operators shall update the information contained in the Electronic Postal Payment Services Compendium in good time, and no later than the day it enters into force, according to the procedure laid down by the International Bureau. Article RP 701 Programme to combat money laundering, terrorist financing and financial crime 1 Designated operators shall establish and implement a programme to combat money laundering, terrorist financing and financial crime, in accordance with their national legislation. 2 This programme shall comprise appropriate written principles, procedures and internal controls for limiting the risk of money laundering, terrorist financing and financial crime, as well as ongoing training in this area for operational staff involved. Article RP 702 Obligation to provide identification 1 Designated operators shall check the identity of senders, in accordance with their obligation of due diligence in relation to users, on the basis of documents or reliable data or information recognized and accepted by the national authority for the purposes of identification in the national territory. 2 Where accounts are held by designated operators, these accounts may only be personal accounts for which the designated operators check the identity of the account holder, regardless of any threshold for the amount of postal payment orders. 3 Designated operators may, subject to their national legislation, agree among themselves to set minimum amounts below which the issuing designated operator shall not be obliged to take details of the sender's identity document. This threshold shall not exceed 600 SDR per day for money orders. Article RP 703 Identification data 1 Each postal payment order shall contain the name and the address of the sender and payee. However, for postal payment orders transmitted by electronic means, the address may be replaced by a unique identifier number. 2 If the postal payment orders are transmitted by electronic means, they shall include: 2.1 the account number for postal transfers and outpayment money orders; 2.2 a unique reference number allowing the sender to be traced for cash money orders and and inpayment money orders. 3 The information specified in this article shall remain with the postal payment order through the entire transmission process up to payment or refund. 4 Enhanced scrutiny and monitoring for suspicious activity shall be performed for postal payment orders which do not contain complete sender or payee information, as specified in this article. Article RP 704 Duty to obtain information 1 The issuing designated operators shall obtain information about the purpose of the postal payment order or reimbursement request prior to its execution, in accordance with their national legislation. 2 Designated operators shall verify the identity of the actual payee, in accordance with their national legislation. Article RP 705 Duty of monitoring, detection and reporting 1 Designated operators shall fulfil their duty of monitoring and detection, in accordance with the directives of the competent authority. 2 Designated operators shall monitor transactions and the source of funds and check that they correspond to users' risk profile. 3 Designated operators shall regularly check that documents, data and information concerning users are up to date. 4 Designated operators shall monitor high-risk users, transactions, products and/or geographical areas especially closely. 5 Designated operators shall comply with due diligence requirements in respect of users' orders. 6 Where a suspicious transaction is detected, whatever the sum involved, the designated operator shall report it to the competent authority. 7 Where a postal payment order is believed to relate to suspicious transactions, the designated operator shall treat it in accordance with its national legislation on combating money laundering and terrorist financing. Article RP 706 Archiving 1 Designated operators shall archive information relating to the execution of postal payment services, including data and monitoring of the execution of postal payment orders, for a minimum period of five years or longer as required by national legislation. 2 The information archived shall be such as to permit the reconstruction of each transaction (including the amounts and currencies). Article RP 707 Implementation of postal payment services 1 Any designated operator may decline to open postal payment services with another designated operator, or else suspend such services, if: 1.1 the latter operator fails to meet its legal obligations to combat money laundering and terrorist financing; 1.2 in the absence of legal obligations, the latter operator does not take the measures required by the Regulations on its own initiative; 1.3 such implementation is contrary to its national legislation; 1.4 such implementation is, in the judgment of the designated operator, unacceptable. 2 In case of international sanctions imposed on a member country of the Union with a view to combating money laundering or terrorist financing, designated operators may refuse to conclude an agreement with the designated operator of this member country or suspend exchanges with it until the lifting of sanctions. Article RP 801 Confidentiality of data 1 Designated operators shall take the measures provided for in their national legislation and the present Regulations to ensure the confidentiality of data vis-à-vis third parties. 2 Designated operators shall transmit to the International Bureau the postal data needed for postal payment service statistics. 3 The International Bureau shall publish the statistics of the postal payment services in the statistics of the Union. The data transmitted shall be used only to calculate the totals needed for analysis of the worldwide and regional situation, unless the member country involved agrees otherwise. 4 Any request to access archived data shall be justified. Article RP 901 Combination of technologies 1 Designated operators shall lay down in their service agreement the operational arrangements for the execution of postal payment services linked to the combination of different technologies for the execution of postal payment orders. They shall, as a minimum, abide by the rules applicable to the letter-post postal payment orders. Chapter 2 General principles Article RP 1001 Separation of funds 1 User funds shall be separated, in accounting and financial terms, from the funds of the issuing and paying designated operators. Article RP 1002 Ring-fencing of users' funds 1 Sums remitted by users or debited from their account shall be ring-fenced and reserved for the settlement of postal payment orders between designated operators and for reimbursement. 2 Users' funds shall be managed in accordance with the prudence principles applicable to the management of third parties' funds. Article RP 1003 Currency of issue and payment 1 Where the currency of destination is convertible, the amount of the postal payment order shall be expressed in the currency of the paying designated operator. 2 Where at least one of the two currencies is not convertible, the designated operators shall agree to express the amount of the postal payment order issued in a third currency authorized by the destination country. 3 The exchange rates used to express the amount of the postal payment order shall be those that apply at the time of issue of the postal payment order. Where the issuing designated operator does not have the technical means to express the postal payment order in the currency of the paying designated operator, the conversion to the currency of payment shall be made by the paying designated operator at the exchange rate that applies at the time of receipt of the postal payment order. 4 After advising the designated operators concerned, the paying designated operator may, if its legislation so requires, either ignore fractions of currency units or round the amount off to the nearest currency unit or tenth part thereof, always in favour of the payee. Article RP 1004 Setting of rates 1 Rates shall be so set by the issuing designated operators as to promote accessibility to the postal payment services. 2 All charges shall be paid in full by the sender. Article RP 1005 Exemption from charges 1 Exemptions from postal charges for items relating to the postal service, and for postal payment service items addressed to or sent by prisoners of war (including belligerents apprehended and interned in a neutral country) or civilian internees, shall be governed by the Universal Postal Convention, the Letter Post Regulations and the Postal Payment Services Agreement. 2 Postal payment service items shall be exempted from postal charges, in accordance with the relevant provisions of the Letter Post Regulations. 3 Postal payment service access points shall benefit from exemption from postal charges for the postal payment service items of the prisoners of war and civilian internees provided for in the Universal Postal Convention. 4 The bodies concerned with prisoners of war and civilian internees to which exemption from postal charges is provided are listed in the Letter Post Regulations. 5 Payment orders sent free of postal charges shall be marked in accordance with the provisions of the Letter Post Regulations. Article RP 1006 Procedures for remuneration between designated operators 1 The remuneration shall be set equitably according to the charges of the issuing designated operator. It may take account of quality of service measurement for postal payment orders sent electronically. 2 The exchange commission applied by designated operators shall represent a reasonable margin, take account of local economic conditions, and enable development of the service. 3 The remuneration shall be set in the service agreement, in accordance with the Agreement and the Regulations. Article RP 1007 User information 1 Designated operators shall display their rates and additional costs at their service access points and, where applicable, on their website. Article RP 1101 Quality of service for postal payment orders sent by electronic means 1 The minimum elements of quality of service for postal payment orders sent electronically shall be as follows: 1.1 updating of the International Bureau database; 1.2 timely processing of postal payment orders; 1.3 timely cancellation; 1.4 percentage of inquiries dealt with on time; 1.5 percentage of inquiries dealt with on time. 2 Designated operators shall transmit the postal data required for quality of service measurement to the International Bureau of the Union. 3 The International Bureau shall handle postal data relating to quality of service measurement in a confidential manner. Access to quality of service measurement reports prepared using these data shall be restricted to member countries that are signatories to the Agreement, to their designated operators and to the International Bureau. Article RP 1102 Collective brand 1 A collective brand may be associated with the use of particular new technologies for the sending of postal payment orders. 2 The use of the collective brand by designated operators shall be subject to compliance with the quality objectives associated with this brand set by the users of the brand, in compliance with the quality of service objectives set by the Postal Operations Council. Chapter 3 Principles for electronic data interchange Article RP 1201 Conditions of interoperability and centralized settlement 1 The networks used by designated operators shall be interconnected to enable the exchange of electronic data relating to postal payment orders. 2 Designated operators shall configure the fields for postal payment data in their system, in accordance with the forms provided for in the Regulations, in such a way as to permit the interoperability of systems. 3 Designated operators shall apply the procedures for treatment of postal payment orders provided for in the Regulations so as to ensure the interoperability of postal payment services. 4 Designated operators shall apply the procedures for settlement and clearing provided for in the Regulations so as to permit centralized settlement between designated operators. Article RP 1301 Network security 1 Any interconnection of electronic networks for the transmission of postal payment orders shall be subject to compliance with the level of security of the interconnected network used by designated operators. 2 Designated operators shall ensure the validity of the electronic signature certificate and the encryption of any data message. 3 Designated operators' systems shall use a common security system in conformity with security standards that comply with ISO standards accepted by the Union to ensure the processing and transmission of postal payment orders. 4 Any difficulty in applying and implementing the common security system of the Union in a country because of its national legislation shall be made known and described to the International Bureau. Article RP 1302 Security of electronic exchanges 1 Designated operators shall ensure the physical and electronic security of their equipment, the security of data and continuity of service, in accordance with the ISO standards accepted by the Union. Article RP 1303 Rules of operation and maintenance of electronic equipment 1 All designated operators shall have separate production and testing systems. The production system shall be used solely for processing and transmitting real data. All basic communication tests shall be performed using the test system. All designated operators shall have a back-up system. 2 All designated operators shall be responsible for maintaining their production, back-up and testing infrastructure (hardware, software and network) required for the processing and transmission of data, whether these infrastructures are hosted by the designated operator or by a third party. Article RP 1304 Data security 1 Data messages relating to postal payment orders shall be digitally signed. Personal data shall be encrypted. 2 Where an online system is used, the database shall be made secure. 3 Data transmitted with an electronic signature of the designated operator shall be deemed authentic, complete and non-repudiable. 4 Access to data shall be strictly reserved for staff authorized by the designated operator. Article RP 1305 Data back-up 1 The database used by designated operators shall be hosted in a secure manner. It shall have a back-up system and procedures which are sufficient to enable the resumption of activities in an emergency. 2 All designated operators shall inform the other designated operators of any planned interruption of service. In the event of an unplanned interruption, the designated operator concerned shall set up an emergency unit and inform other designated operators as quickly as possible of the reasons for the interruption and the measures taken to remedy the problem and to prevent a recurrence. 3 In the event of a serious security alert, the designated operator shall inform the other designated operators as rapidly as possible of the suspension of the service, of the possible duration of the interruption, and of the restoration of the service. Article RP 1306 Access to archived data 1 Subject to the national legislation, archived data shall be accessible and available within three working days following their request, for postal payment orders exchanged electronically, and within one month from their request, for letter-post postal payment orders. Article RP 1401 Track and trace 1 Any system used by designated operators shall contain functional acknowledgements to provide track and trace information for postal payment orders. 2 Any change in the status of a postal payment order shall give rise to the sending of an EDI message. 3 Designated operators shall send an acknowledgement of receipt or notification of rejection for each EDI message received. 4 The sender may ask to receive an advice of payment, transfer or reimbursement. 5 The status of a postal payment order or of a request relating to the execution of a postal payment order shall be accessible to the designated operators involved in the execution of this postal payment order. 6 Data shall be stored online for at least six months. Part II Rules governing the postal payment services Chapter 1 Processing of postal payment orders Article RP 1501 Forms 1 Forms shall be generated by the system used by the designated operator or prepared in hard-copy form. 2 The forms generated by the system shall contain fields corresponding to those provided for in the forms annexed to the Regulations. 3 Forms shall provide the additional sections required by designated operators within the framework of their service agreements. Article RP 1502 Information common to execution forms 1 Mandatory information 1.1 Forms linked to the execution of users' postal payment orders shall contain references to the service access point of the designated operator. 1.2. In accordance with UPU standard S10, the postal item identifier shall be indicated on the special forms for COD money orders. 2 Optional information 2.1 A "personal messages" section may be used on forms intended for relations with users. Article RP 1503 Status of a postal payment order or a request 1 Designated operators shall, by the most appropriate means, inform each other of any change in the status of the postal payment order or request. 2 If the change in status is not automatically generated by the system of the designated operator, the latter shall immediately enter the status change data for exchanges by electronic means. 3 The execution statuses of a postal payment order entered by the issuing or paying designated operator shall include at least the following: 3.1 pre-processing postal payment order - issuing designated operator; 3.2 postal payment order processed - issuing designated operator; 3.3 pre-processing postal payment order - paying designated operator; 3.4 postal payment order submitted for payment following pre-processing - paying designated operator; 3.5 notification that payment is impossible or delay information - paying designated operator; 3.6 payment to payee - paying designated operator; 3.7 advice of payment or crediting to payee's account (optional) - paying designated operator; 3.8 cancellation of payment to payee (if entry error noted within agreed time) - paying designated operator; 3.9 new payment following cancellation - paying designated operator; 3.10 issue of request for revocation - issuing designated operator; 3.11 notification of acceptance or otherwise of request for revocation - paying designated operator; 3.12 notification that reimbursement is possible or impossible - paying designated operator; 3.13 notification to sender of reimbursement (optional) - issuing designated operator; 3.14 notification of reimbursement owing to expiry of validity - paying designated operator; 3.15 reimbursement - issuing designated operator; 3.16 cancellation of reimbursement of payee (if entry error noted within time agreed in the service agreement) - issuing designated operator; 3.17 new payment following cancellation - issuing designated operator; 3.18 notification that reimbursement is impossible and finalization - issuing designated operator; 3.19 prescription of postal payment order - issuing designated operator; 3.20 issue of monthly or periodical account - paying designated operator; 3.21 finalization of postal payment orders included in the monthly account - paying designated operator. 4 The execution statuses of a request for information/inquiry shall include at least the following: 4.1 registration of the request; 4.2 information about the request to the other designated operator, except where the designated operator contacted by the user can respond to the request and take the necessary measures without consulting the other designated operator; 4.3 response to the request; 4.4 informing of the user - issuing designated operator. Article RP 1504 Postal payment order request 1 The issuing designated operator shall gather the information required for the execution of the postal payment order. 2 The sender shall complete the postal payment order request form and pass it to the issuing designated operator. The conditions of service of the issuing designated operator shall be annexed to the postal payment order request user form. In the case of COD money order requests, they shall be completed by the sender of the COD postal item. 3 Postal payment order requests for letter-post money orders and COD items shall be drawn up on form conforming to form MP 1, or form MP 1bis, or any other appropriate form for electronic money orders agreed between designated operators. 4 Postal payment order requests for transfers shall be drawn up on a user form conforming to the specimen VP 1, or any appropriate medium for electronic transfers. 5 The information provided for the execution of the postal payment order shall be precise and complete. Abbreviated addresses shall not be admissible. 6 Postal payment order requests may be entered in the system by the sender, subject to compliance with the conditions relating to: 6.1 prevention of money laundering, terrorist financing and financial crime; 6.2 security; 6.3 track and trace; 6.4 confidentiality. 7 Entries on letter-post postal payment orders shall preferably be machine-printed. They may be handwritten, in block letters if possible. The information provided for the execution of the letter-post postal payment order shall be legible. Pencilled entries shall not be accepted. Postal payment orders shall be without erasure or alteration, even if certified. 8 In general, postal payment orders shall be written in roman letters and arabic numerals. Information such as names and addresses may, however, be written in characters of a language agreed between the designated operators. 9 Postal payment order requests for COD items shall include the identifier of the postal item. Article RP 1505 Checking of the postal payment order request by the issuing designated operator 1 Before accepting the postal payment order request from the sender, and subject to the provisions designed to combat money laundering, the official of the issuing designated operator shall check that: 1.1 the postal payment order conforms to the conditions set in the Agreement, the Regulations and the national legislation; 1.2 the postal payment order is executable in accordance with the service agreement between designated operators; 1.3 the postal payment order is accompanied by the remittance of funds from the sender or by an order to debit his account; 1.4 where applicable, the sender's account contains sufficient funds. Article RP 1506 Entry of postal payment orders 1 The data shall, in principle, be entered in the system of the issuing designated operator by the accredited service access point official. In this case, the issuing designated operators shall check that the data entered are in conformity with the information contained in the postal payment order request. Article RP 1507 Frequency of connections to system 1 In cases where a system is used, the designated operator shall connect to it as frequently as possible every working day as defined in the agreements between the countries. 1.1 In cases where it uses its own system, the designated operator shall connect to it at least twice a day. 1.2 If it uses an online system to exchange international electronic money orders, the designated operator shall connect to this system at least once a day to access the daily activity report. 1.3 If it uses an online system to exchange urgent international electronic money orders, the designated operator shall connect to this system at least every 30 minutes to access the daily activity report, in order to ensure that the transmission times are met. Article RP 1508 Acceptance of postal payment order 1 The application of the stamp on the postal payment order request or its receipt shall denote acceptance of the postal payment order by the issuing designated operator. Article RP 1509 Issue of postal payment order 1 The postal payment order shall be issued on a form conforming to MP 1 or VP 1, on the special form for COD money orders, or any other appropriate form for electronic transmission of money orders. 2 It shall be prohibited to make any entries on postal payment orders other than those allowed for in the contents of the forms, except for service instructions. 3 Following issue of the postal payment order, a duplicate of the electronic postal payment order or a letter-post service coupon shall be provided free of charge to the sender as a receipt. 4 The information system used by the issuing designated operator shall automatically issue the time-stamped form. 5 In order to allow for payment of an urgent or ordinary electronic money order to be made to the payee, the issuing designated operator shall inform the sender of the identifier and amount of the postal payment order. 6 In order to allow for payment of an urgent money order to be made to the payee, the issuing designated operator shall inform the sender that he must communicate to the payee the identifier and amount of the postal payment order as well as the name of the issuing country. Article RP 1510 Request for revocation 1 The sender of a postal payment order may request the withdrawal of a postal payment order, except in the case of a COD money order. Article RP 1511 Period of validity of money orders 1 The validity period of money orders sent by electronic means shall be 30 calendar days from their date of issue. 2 The validity period of letter-post money orders shall extend until the end of the second month following the month of issue. 3 The issuing designated operator and paying designated operator may agree on a period other than the one mentioned above. Article RP 1512 Advice of payment or of crediting to payee's account 1 If the service agreement of the designated operators so allows, the sender may ask to be advised of the payment to the payee or crediting to his account. 2 The advice shall be prepared on a form CN 07, in accordance with the Letter Post Regulations. It shall be prepared by the paying designated operator where postal payment orders are sent by electronic means. In the case of letter-post postal payment orders, form CN 07 shall be attached to form MP 1, or VP 1 by the issuing designated operator. 3 The data for the advice shall be entered electronically for postal payment orders sent by electronic means, and a field is provided on forms MP 1 and VP 1 for entry of the advice reference. The paying designated operator shall complete this field when the postal payment order is entered. The payment advice shall be prepared in accordance with form CN07 and addressed to the sender by the issuing designated operator. Article RP 1513 Indication of amounts 1 The amounts of postal payment orders and remunerations shall be given in figures, with the abbreviation of the name of the currency unit. Fractions of the currency unit shall be expressed using two (or three) figures, including zeros, corresponding to tenths, hundredths (and thousandths) respectively. 2 For postal payment orders relating to letter-post money orders, the amount and the name of the currency unit must also be written out in full in the language agreed on between the designated operators. The amount may also be expressed in words written digit by digit separately. In the sum in words, where repetition of the fractions is not obligatory, they may be expressed in fgures after the indication of the number of currency units. Article RP 1514 Sending of postal payment orders 1 Postal payment orders shall be sent to the paying designated operator by the quickest means. 1.1 Where a system is used, postal payment orders in cash shall be addressed directly to the payment service access point, and those to be entered to the payee's account shall be addressed directly to the postal giro centre. 1.2 Letter-post postal payment orders shall be addressed to the paying designated operator and shall be inscribed "Service des postes" (on postal service) or similar. 2 The sending of a postal payment orders by electronic means shall take place on the date of its issue of the order or within two working days if the order was issued from a service point not connected to the electronic network. They shall be sent in electronic dispatches. 3 In principle, the frequency of transmission of the items by electronic means shall not be less than twice a day during working hours. Designated operators may, however, agree a greater frequency. 4 Postal payment orders issued after the official closing time of the service access point shall be sent by electronic means the following working day. 5 Letter-post postal payment orders shall be sent by priority mail and, in the absence of special agreement, à découvert. 5.1 Letter-post postal payment orders shall be inserted in mails in accordance with the Letter Post Regulations. The postal payment order shall leave the territory of the country of issue by priority mail no later than six working days after its deposit at the service access point. 5.2 By agreement between designated operators, letter-post money orders may beneft from the supplementary registration service provided for in the Universal Postal Convention. 5.3 The Letter Post Regulations shall apply for the dispatch of postal payment orders under registered cover. Article RP 1515 Rules specific to transfers 1 The total amount of transfer orders shown on the VP 104 lists and destined for the same centre shall be carried over to a daily dispatch of VP 105 transfers prepared in duplicate. 2 The grand total of the transfer orders shall be given in words or printed in figures. 3 The entry number on the form VP 105 shall be carried forward to each VP 104 list. 4 The VP 105 daily dispatches shall contain at least the serial number, whose series shall be renewed for each new settlement period for each postal giro centre or service point of the paying designated operator. Article 1601 Treatment of postal payment orders by the paying designated operator 1 The date of receipt of the postal payment order by electronic means shall be deemed to be the same as the date of arrival of the postal payment order at the payment service access point of the paying designated operator. 2 The date of receipt of the letter-post postal payment orders by the paying designated operator shall be deemed to be the same as the date of arrival of these postal payment orders. Article RP 1602 Treatment specific to money orders 1 Incoming letter-post money orders shall be immediately forwarded to the payment service access point if they require no intermediate processing. 2 Money orders shall be payable upon arrival at the service access point of the paying designated operator, subject to the necessary checks. Article RP 1603 Endorsement and forwarding of money orders 1 If the legislation of the destination country allows, and if the designated operators have concluded a service agreement to this effect, the ownership of postal money orders may be transferred by means of endorsement. 2 The reforwarding of a money order to another country shall not be permitted. Article RP 1604 Treatment of requests for revocation 1 Upon receipt of the request, the paying designated operator shall complete the form MP 2 or VP 2, once it has gathered the necessary information. 2 The paying designated operator shall send the duly completed form MP 2 or VP 2 back to the issuing designated operator by the quickest means, attaching the corresponding form MP 1 in the case of a letter-post postal payment order. 3 Where the funds have not been remitted to the payee or his account has not yet been credited, the paying designated operator shall act on the request. Otherwise, the request shall be declined. Article RP 1605 Replacement of money orders mislaid, lost or destroyed before payment 1 Any money order mislaid, lost or destroyed before payment may be replaced, at the request of the sender or the payee, by a new money order issued by the issuing designated operator. 2 Before replacing a money order presumed mislaid, lost or destroyed before payment, the designated operators shall consult with each other and satisfy themselves that the original money order has not been paid or reimbursed. Every precaution shall be taken to avoid a money order presumed mislaid, lost or destroyed from being paid later. 3 Where the paying designated operator declares that a letter-post money order has not reached it, the issuing designated operator may replace it with a new one if the money order in question does not appear in any of the monthly accounts covering the validity period of the money order. 4 If no reply is obtained from the paying designated operator within a period of one month from the day following the date of the inquiry and if the instrument does not appear in any of the monthly accounts received by the end of that period, the issuing designated operator shall be authorized to reimburse the funds, in accordance with the Letter Post Regulations in the case of a letter-post money order. 5 Notification of the indemnification of the claimant shall then be sent under registered cover to the paying designated operator and the letter-post money order, henceforth deemed definitively lost, may not subsequently be entered in an account. Article RP 1606 Checking by the paying designated operator for the purpose of payment or crediting to the payee's account 1 For transfer and inpayment orders, the paying designated operator shall check, upon receipt, that the letter-post orders received or listed in the database awaiting crediting to the payee's account are free of irregularities. 2 For cash payments of postal payment orders at the service access point, the accredited official shall also check that the postal payment orders are free of irregularities. Before paying the payee, the accredited official shall check the payee's identity and confirm that the request corresponds to the postal payment order received. Article RP 1607 Treatment specific to transfers 1 Incoming transfers shall be credited to the payee's account immediately or no later than the working day following their arrival. 2 Once the total of the VP 105 daily dispatch has been checked, the total amount of the transfer orders shall be immediately debited to the concentration account for instalments or a liaison account opened in the name of the issuing designated operator. 3 A copy of the VP 105 daily dispatch stamped with the date-stamp of the designated operator shall be attached to the daily account statement, sent the same day as the transaction to the designated operator holding the concentration account for instalments or liaison giro account debited. Article RP 1608 Irregular postal payment orders 1 Postal payment orders shall be deemed irregular if they have one of the following irregularities: 1.1 incorrect, incomplete, unclear or erroneous indication of the name or address of the payee, or of the postal giro account details; 1.2 incomplete or obviously incorrect postal payment order references, according to the national legislation; 1.3 discrepancies in or omission of amounts; 1.4 amount exceeding the maximum amount or below the minimum amount authorized; 1.5 erasures or alterations in the entries of letter-post orders; 1.6 obvious error in the currency conversion or rate of exchange used; 1.7 missing stamp; 1.8 indication of amount to be paid in a currency other than that agreed; 1.9 use of a non-regulation form; 1.10 other reasons arising in particular from the service agreement. Article RP 1609 Treatment of irregular postal payment orders 1 Any EDI message relating to postal payment orders shall be rejected where the data entered do not satisfy the conditions necessary for the execution of a postal payment order, an inquiry or a request to revoke. 2 The designated operator that sent the message shall be notified of the rejection as soon as the reason for it has been determined. The data shall be corrected or supplemented by the designated operator that sent the message and sent back to the other designated operator on the first working day following notification of the rejection. Where a combination of technologies is used, the time limit concerned shall be set in the service agreement and may not exceed three working days. 3 The rejection shall be automatically generated by the designated operator's system in the following cases: 3.1 non-compliance with the service agreement; 3.2 message customization error; 3.3 database error; 3.4 message title error; 3.5 postal payment order corresponding to message not found; 3.6 absence of essential element; 3.7 incorrect operational sequence; 3.8 incorrect version of message; 3.9 suspension of service. 3 Irregularities detected by the accredited agent of either of the designated operators concerned by the postal payment order shall be reported immediately to the other designated operator by the quickest means. Article RP 1610 Treatment of irregular letter-post money orders 1 As an exception to returning the order to the issuing designated operator, the paying designated operator may, on its own responsibility, automatically rectify any minor errors. Such rectification shall be indicated in red and signed by the accredited agent. 2 Where a request to rectify an irregularity has been made, the money order concerned shall be kept by the paying designated operator, which shall proceed to rectify the irregularity upon receipt of the reply. The reply to the request for rectification shall accompany the money order. Article RP 1611 Treatment of irregular letter-post transfers 1 In case of irregularities or omissions involving summary lists, lists or transfer advices, the paying designated operator shall bring this to the notice of the issuing designated operator by the quickest means. The latter shall reply by the same means and, if necessary, send a copy of the missing documents. Regularization by post shall be carried out by means of a VP 3 form. 2 If the irregularity concerns a discrepancy between the amounts on the transfer advice and the transfer list, the paying designated operator shall carry out the transfer for the lower of the two amounts; if this is done, the transfer advice or the transfer list and daily dispatch, as the case may be, shall be amended accordingly in red ink on a VP 3 regularization list. Article RP 1612 Regularization of irregular postal payment orders 1 Where irregularities have been detected by the accredited agent of the designated operator, the latter shall, by the quickest means, either notify the other operator of any delay or enter or send a regularization request by means of an MP 3 or VP 3 form. Article RP 1613 Payment to the payee and tracking 1 For outpayment and cash money orders, the payee shall sign a receipt conforming to form MP 1 or MP 1bis, or any other appropriate form. 2 If the postal payment order is accompanied by an advice of payment or entry made out to the payee, the sender shall be notified by the quickest means once the postal payment order has been paid to the payee or credited to the payee's account. 3 To obtain payment of an urgent money order, the payee must provide the destination designated operator with the identifier and amount of the postal payment order and the name of the country of issue. Article RP 1614 Procedures for replacement of letter-post money orders mislaid, lost or destroyed after payment 1 The paying designated operator may replace any money order mislaid, lost or destroyed after payment with a new instrument prepared on form MP 1. The form shall bear all the necessary indications of the original instrument, as well as the words "Titre établi en remplacement d'un mandat égaré (perdu ou détruit) après paiement" (Instrument prepared to replace a money order mislaid (lost or destroyed) after payment) as well as the designated operator's stamp and the date. 2 A statement by the payee attesting that he has received the funds shall be given, preferably on the back of the replacement instrument itself. Exceptionally, this statement may be taken on a slip attached to the latter as a supporting document; such a statement shall take the place of the original receipt. 3 If this statement cannot be requested of the payee, an official note shall be made on the back of the replacement instrument or on a special supporting document, stating that the amount of the money order has in fact been paid. Article RP 1801 Reasons for reimbursement 1 Reimbursement shall be warranted: 1.1 for reasons relating to the payee (non-acceptance, payee unknown or deceased or current address unknown, including cases in which it is impossible to credit the payee's account; 1.2 for reasons relating to the sender (incomplete or inaccurate data provided or revocation of the postal payment order before expiry of the money order's validity period and payment to the payee); 1.3 for reasons relating to the designated operators (irregularity of postal payment order); 1.4 if the validity period of the money order has expired. Article RP 1802 Method of reimbursement 1 The amount remitted by the sender in the currency of the country of issue shall be reimbursed to the sender or credited to his account. 2 The amount shall be refunded free of charge. 3 The paying designated operator shall return the unpaid order to the issuing designated operator without amendment of the amounts or nor of the currencies of issue of the order. Article RP 1803 Reimbursement upon expiry of period of validity of a money order 1 Upon expiry of the validity period of a letter-post money order, the paying designated operator shall immediately send form MP 1 or MP 2 to the sending designated operator for reimbursement. In cases where an electronic system is used, the postal payment order shall be returned automatically to the issuing designated operator for reimbursement to the sender with indication of the reason for non-payment. Article RP 1804 Treatment of reimbursements 1 Once the conditions of reimbursement have been fulfilled, the paying designated operator shall complete a CN 15 form, indicating the reasons for the return, in accordance with the Letter Post Regulations. It shall also complete at that time an MP 3 form or a VP 3 form. 2 The duly completed MP 3 forms, accompanied by the MP 1 form, shall be sent by the quickest means to the issuing designated operator. 3 Refused transfers shall be entered on the VP 3 form in the amount debited in the currency of the country of issue. 4 The total amount of the VP 3 form shall be credited to the concentration account for instalments or a liaison account opened in the name of the issuing designated opera …