DECISION

DECISION DECISION On the Baltic Assembly Budget 2002 The Baltic Assembly approves its budget for the year 2002 in the amount of USD 332 742, in accordance with the budgetary appropriations attached. Pursuant to Article 54, paragraph 2, of the Baltic Assembly Statute, the expenses necessary for ensuring the activities of the Baltic Assembly shall be paid by the Member States of the Baltic Assembly on an equal basis. Chairman of the Presidium of the Baltic Assembly Vice-Chairperson of the Presidium of the Baltic Assembly Vice-Chairman of the Presidium of the Baltic Assembly Trivimi Velliste Republic of Estonia Giedrė Purvaneckienė Republic of Lithuania Romualds Ražuks Republic of Latvia Tallinn, December 15, 2001 Presidium of the Baltic Assembly Budget and Audit Committee of the BA Baltic Assembly Secretariat Baltic Assembly BUDGET 2002 Budget Summary Expenses USD BA Sessions 80 828 BA Presidium 4 734 BA Committees 28 189 BA Secretariat 67 958 Seminars, conferences and other events 94 056 Baltic Assembly Prizes 56 977 Total 332 742 Revenues Payments of members Estonian parliament 110 914 Latvian parliament 110 914 Lithuanian parliament 110 914 Other revenues 0* Total 332 742 * Other revenues if they are received will be used according to the decision of BA Presidium. BUDGET EXPLANATIONS Baltic Assembly budget for the year 2002 is planned separately for the following Baltic Assembly events:

1. BA Sessions;
2. BA Presidium meetings;
3. BA Committees meetings;
4. Seminars, conferences and other events;
5. Baltic Assembly Prize Award;
6. Secretariat. Budget estimates for those events are broken down into following categories:
7. Office equipment;
8. Salaries;
9. Office expenses;
10. Travel expenses;
11. Information materials;
12. Accommodation expenses;
13. Rent and lease;
14. Other expenses. All those expenses are further divided into several subcategories which will be explained where appropriate. Budget has been estimated in Latvian lats using the exchange rate 1 LVL = 0.62 USD. Total amount of planned Baltic Assembly budget for the year 2002 is 206 300 LVL or 332742 USD. Baltic Assembly sessions Two Baltic Assembly sessions are planned for the year
15. It is envisaged that 200 participants will take part in each session. Total amount of expenses for Baltic Assembly sessions is 50 114 LVL or 80 828 USD. The following expense categories are budgeted for BA Sessions. Salaries Contract work expenditure amounting to 12 964 LVL (20 910 USD) is planned. This includes salaries to interpreters, editors and other specialists. Relevant social tax payments are also included in this category. Office expenses The only office expenses necessary for Baltic Assembly sessions are communications expenses to provide attending journalists with relevant communications possibilities. Amount of money planned is 550 LVL (887 USD) for both sessions. Travel expenses Travel expenses of delegates and guests will be covered by their parliaments and respective organizations. The only exception is hotel expenses for invited guests, which are planned to be covered by the Baltic Assembly. These expenses will amount to 4 500 LVL (7 258 USD). Information materials Participant’s packages will be prepared for delegates and guests of sessions. These expenses will include copying and binding of materials, purchase of folder and pen for each participant. Inclusion of local information brochure is also planned. Total costs of preparation of participant’s packages will amount to 3 500 LVL (5 645 USD). Expenses of the preparation of general information materials about the Baltic Assembly are included in the Secretariat budget. Accommodation expenses Accommodation expenses are planned at the 23 000 LVL (37 097 USD) level. This will include necessary coffee breaks, soft drinks, lunches and receptions. Rent and Lease Rent of simultaneous translation, rent of premises and other equipment will be necessary. 4000 LVL (6 452 USD) are planned for this purpose. Other expenses Other expenses will include costs of purchase of souvenirs, flowers and other organizational costs and fees. Other costs are planned at 1 600 LVL (2 581 USD) level. Baltic Assembly Presidium Meetings It is planned that 5 Baltic Assembly Presidium meetings will take place in 2002 and on the average 12 persons will participate in each meeting. Total amount of expenses for Baltic Assembly Presidium meetings is 2 935 LVL or 4 734 USD. Salaries Contract work expenditure amounting to 635 LVL (1 024 USD) is planned. This will be necessary to cover expert’s fees and other contract work as well as relevant social tax payments to ensure successful work of Baltic Assembly Presidium. Information materials This category includes costs of participant’s packages with the following expenses - copying, binding, purchase of folder and pen. These costs will amount to 200 LVL (323 USD). Accommodation expenses Accommodation expenses are planned at 1 500 LVL (2 419 USD) level. Rent and lease This will require rent of premises and other equipment. 300 LVL (484 USD) are allocated for those purposes. Other expenses Other unforeseen expenses planned amount to 300 LVL (484 USD). Committees meetings 24 meetings of the Standing committees, 2 meetings of the Editorial Committee and 4 meetings of the Budget Committee are planned. It is envisaged that on the average 20 participants will take part in the Standing committee meeting and 12 participants will take part in the Editorial Committee meeting and in the Budget Committee meeting. Also unplanned two-day joint meeting and one two-day joint committee meeting with Nordic Council are envisaged. Total amount of expenses for Baltic Assembly committees meetings is 17 477 LVL or 28 189 USD. Salaries Contract work salaries will be necessary to provide translation of materials for committees meetings and other necessary services. Total costs planned in this category are 3 177 LVL (5 125 USD). Travel expenses Travel expenses in the Baltic States are planned. This will cover travel and hotel expenses of experts and secretarial staff who will participate in meetings. It is planned that on the average three experts will participate in each meeting. Travel expenses of committees members will be covered by respective parliaments. Total travel expenses will amount to 8 800 LVL (14194 USD). Information materials Preparation of participant’s packages will be necessary. Envisaged costs in this category will include copying, binding, purchase of folders and pens. The planned amount of money for this purpose is 1 000 LVL (1 613 USD). Accommodation expenses Accommodation expenses are planned at the 2 500 LVL (4 032 USD) level. This will include necessary lunches and other costs. Rent and lease Several committee meeting are planned to be held outside capital. This will require rent of premises. Also lease of necessary equipment will be needed. Total cost of this category is 1200 LVL or 1 935 USD. Other expenses Other unforeseen expenses are planned at 800 LVL (1 290 USD) level. Secretariat Total amount of funding planned for the Secretariat is 42 134 LVL or 67 958 USD Office equipment This budget category includes expenditures related to efficient functioning of Baltic Assembly Secretariat and it includes subscription to the following publications: The Baltic Times, Diena (Day), Latvijas Vēstnesis (Latvia’s Messenger), Bizness & Baltija (Business and the Baltics), Dienas Bizness (Business Daily), Latvia’s Taxation System, Work and Social Legislation, Accountancy, Latvia’s Economist, necessary stationery, office equipment, software and its upgrades and other expenses. Total office equipment will amount to 1 750 LVL or 2 823 USD. Salaries BA Secretariat does not plan to add new employees during
16. Salaries will generally stay at the present level except slight increase in assistant remuneration due to increasing workload and responsibilities. Contract work includes translations, consultations, one-off organizational tasks, etc. Total salaries will amount to 20 334 LVL or 32 797 USD. Office expenses Office expenses include rent payments, utility payments, communications expenses, service and repair of office equipment and other services necessary to provide functioning of Baltic Assembly Secretariat. Total office expenses will amount to 9 800LVL or 15 806 USD. Travel expenses The following business trips are planned for the year 2002: · 3 Presidium meetings in Lithuania, each of 2 days duration; accountants participate in one meeting. · BA session in Lithuania of 3 days duration (3 persons x 3 days). · 2 Finance and Budget Committee meetings in Lithuania, each of 1 day duration - with the participation of the accountant. · 1 BA Secretariat meeting in Lithuania, one day duration (3 persons). · 2 BA and Nordic Council Secretariat meetings (Copenhagen), each of 3 days duration (2 persons). · 2 BA and Benelux Inter-parliamentary Consultative Council Secretariat meetings, each of 3 days duration (2 persons). · Session of the Nordic Council (Finland), 4 days altogether (3 persons). · Session of the Benelux Inter-parliamentary Consultative Council, 4 days altogether (1 persons). · 4 events organized by the BA (conferences, seminars, etc.) – 12 days altogether (2 persons). · 4 unplanned conferences and seminars. It is assumed that part of the expenses are not covered by the BA Secretariat but by the inviting side (an international organization). Total travel costs will amount to approximately 4850 LVL (7 823 USD). Information materials The following information materials will be published by the BA Secretariat in the year 2002: · four BA information bulletins · Annual report of the Baltic Assembly The total amount earmarked for information activities aimed at promoting the work of the BA is 4 600 LVL (7 419 USD). Other expenses This item includes representation expenses, reception of guests, souvenirs as well as unforeseen expenses. The total amount for this item is 800 LVL (1 290 USD). Seminars, Conferences and other events Total amount of expenses for seminars, conferences and other events is 58 314 LVL or 94056 USD Salaries Contract work salaries will be necessary to provide translation of materials for seminars and conferences. Total costs planned in this category are 11 438 LVL (18 448 USD). Office expenses To provide attending journalists with relevant communications possibilities communications expenses are planned at the 1 000 LVL (1 613 USD) level. Travel expenses Although generally the Baltic Assembly will not cover travel expenses for participants of seminars and conferences it is planned that hotel expenses of 10 participants at each event will be covered. This will amount to 5 800 LVL (9 355 USD). Information materials Expenses of the preparation of participant’s packages (copying, binding, purchase of folders, pens) are included in this category. Booklet “Baltic Assembly” – will be developed. Maintenance and further development of Baltic Assembly Web presence. Total costs of information materials will amount to 15 000 LVL (24 194 USD). Accommodation expenses Accommodation expenses will include meals for participants of seminars and conferences and will amount to 12 000 LVL (19 355 USD). Rent and lease Rent of premises and simultaneous translation and other equipment will be necessary. Total rent and lease will amount to 10 876 LVL (17 542 USD). Other expenses Other and unforeseen expenses including production of medals are planned at 2 200 LVL (3548 USD) level. Baltic Assembly Prizes The Baltic Assembly yearly awards its prizes. Expenses include BA Prizes preparation costs as well as ceremony costs. It is planned that 3 persons from each country will work in the Joint Judging Committee. The Baltic Assembly Prizes ceremony will be attended by 250 persons. The ceremony will include concert and reception. Total amount of expenses for the Baltic Assembly prizes is 35 326LVL or 56 977 USD. Salaries Contract work salaries will be necessary. These will include remuneration costs of members of the Judging Committee from each country, salaries to translators as well as concert director and artists. Total amount of contract work is estimated at 3 876 LVL (6 252 USD) level. Travel expenses Travel and hotel expenses of 6 jury members and 3 prize winners are planned in this budget. Total travel expenses will amount to 2 000 LVL (3 226 USD). It is planned that all other participants of the Baltic Assembly Prizes ceremony will cover their own travel expenses. Information materials Publishing of the Baltic Assembly Prize winners works, advertising expenses and printing costs of the Baltic Assembly Prizes ceremony program are included in this category. These expenses will amount to 10 300 LVL (16 613 USD). Accommodation expenses Accommodation expenses of the Joint Judging Committee and reception costs will amount to 3 000 LVL (4 839 USD). Rent and lease There will be a necessity to rent premises for the Baltic Assembly prize ceremony. Therefore there are envisaged for this purpose and the rent of needed equipment. Total rent and lease will amount to 3 000LVL or 4 839 USD. BA Prizes Costs of Baltic Assembly Prizes will consist of 15 000 EUR which will be prizes themselves and production costs of prizes certificates and statuettes. These costs will amount to 11 650 LVL (18 790 USD). Other expenses Other expenses including preparation of the book for this event are planned at 1 500 LVL or 2419 USD level.