Draft

Draft BALTIC ASSEMBLY R e g u l a t i o n s for Publishing the Works of the Baltic Assembly Prize Winners

1. The Baltic Assembly shall announce a closed competition for Estonian, Latvian and Lithuanian book publishers on publishing the works of the Baltic Assembly prize winners for literature.
2. The sum of funds allocated for the competition depends on the budget of the Baltic Assembly and, generally, is equal to EUR 5,000 for each country.
3. The participants of the competition shall be given the awarded work and the samples of the Baltic Assembly symbols which must be included in the design of the book.
4. The participants of the competition shall submit: 1) an application for participation in the competition. The application must provide justification for the choice of the awarded work and of the translator of the said work; 2) estimate of the publication costs; 3) letter of intent signed by the publisher and the translator; and 4) written consent of the author of the awarded work or his/her authorised representative (organisation) concerning the publishing of the work.
5. The national delegations of the Baltic Assembly shall each set up an experts' commission for consideration of the applications submitted by the participants of the competition.
6. The internal rules for the experts’ commission shall be the following: 1) the commission shall make decisions with a majority vote by secret ballot; 2) the commission shall decide at its discretion, to allocate funds to a candidate, without exceeding the set sum; 3) work of the experts' commission shall not be paid with the funds of the Baltic Assembly.
7. The applications for participation in the competition may be submitted within two months from the day of announcement of the competition. Upon the expiry of this term, the commission shall examine applications and make a decision, within one month. The commission shall within two weeks inform in writing each participant about the results of the competition.
8. In two weeks’ time after the announcement of the results of the competition, the Baltic Assembly shall sign a contract with the winner of the competition. The contract shall stipulate all the conditions of publishing the work. The contract shall not prohibit a publisher from seeking for additional financing from other funds and agencies, but it shall prohibit the publisher from advertising them.
9. The basic terms and conditions of the contract shall be the following: 1) within a month from the signing of the contract, the publisher shall receive 50 per cent of the sum allotted for publishing the work; 2) the whole allotted sum shall be made available to the publisher after presenting an advance copy of the book. Pursuant to the Regulations of the Baltic Assembly on the Prizes for Literature, Art and Science, the book must be published within a period of two years; 3) the publisher shall undertake to provide the Baltic Assembly with 100 complimentary copies for representation needs; 4) in the event of failure to execute the order, the publisher must transfer back to the Budget of the Baltic Assembly the sum in the amount of EUR 5,
11. The organisers of the competition shall participate on equal terms in the presentation of the book. Vilnius, 25 May 2002