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Project No15

Project No15 Decision On the Baltic Assembly 2002 Budget Report The Session of the Baltic Assembly approves the Baltic Assembly Budget Report for the year 2002 in accordance with the attached Baltic Assembly Budget adjustments. President of the Baltic Assembly Giedrė PURVANECKIENĖ Republic of Lithuania Vice President of the Baltic Assembly Jānis REIRS Republic of Latvia Vice President of the Baltic Assembly Andres TAIMLA Republic of Estonia Vilnius, 29 November 2003 Baltic Assembly 2002 Budget Report Baltic Assembly Budget Report for 2002

  1. On 15 December 2001 at the 19th session of the BA in Tallinn, the BA budget for 2002 was approved. It totalled USD 332, 742, with each member state paying into the budget its share of USD 110,
  3. On 18 January 2002, the Director of the Chancellery of the Estonian Parliament sent a letter informing the BA Presidium that Estonia would pay USD 82, 207 into the 2002 BA budget, which was USD 28, 707 less than the approved share of each member state. On 15 March 2002 in Vilnius, during the meeting of the BA Budget and Audit Committee, when payments of membership fees were discussed, the Vice Chairman of the Committee, Laine Tarvis, informed the Committee that the Estonian delegation would ask the Estonian Parliament to cover the whole approved sum of USD 110, 914, if necessary. On 13 September 2002, the BA Budget and Audit Committee evaluated the budget report for the period from 01 January 2002 to 31 August 2002 and suggested that the BA Presidium make the following decision: in 2002 all member states should pay USD 82,207, which totals USD 246,
  4. Taking into account the sharp decrease in the budget, a number of events were cancelled, and planned expenditures for the 21st BA Session were reduced.
  5. At the BA Presidium meeting on 29 September 2002, the issue about membership fees in 2002 was discussed, and the Deputy Head of the Estonian delegation, Laine Tarvis, informed the Presidium that the Estonian Parliament would pay USD 97, 500 into the 2002 BA budget. On the basis of this official announcement, the Presidium approved a new budget for 2002 totalling USD 292, 500, that is, USD 97, 500 from each member state. Also, taking into account the budget decrease, the work and expense plan for October, November, December 2002 was revised.
  6. On 23 October 2002, the Deputy Head of the Estonian delegation and Vice Chairman of the Budget and Audit Committee, Laine Tarvis, informed the BA Secretariat in an official letter that the Estonian Parliament had agreed to pay USD 94,184 in
  7. Accordingly, a new budget for 2002 was approved on 29 October 2002 at the Presidium meeting in Helsinki; each member state would pay USD 94,184 into the 2002 BA budget, which would amount to USD 282,
  8. Also, the work and expense plan for last two months of 2002 was approved. Budget Income in 2002 Source of BA budget in 2002: Membership fees from Latvia, Estonia and Lithuania in
  9. Membership fees transferred to the Baltic Assembly account by 31 December 2002, USD It was projected that in 2002 the membership fees from the parliaments of the Republic of Estonia, the Republic of Latvia and the Republic of Lithuania would amount to USD 282,
  10. Latvia’s overpayment in the amount of USD 10,273 will be carried over to the 2003 budget, and Latvia’s membership fee in 2003 will be reduced accordingly. EXPENDITURES Summary of the Baltic Assembly Expenditures as of 31 December 2002, USD A deficit of USD 5,440 is covered by the 2003 budget Baltic Assembly Sessions The 20th Session of the Baltic Assembly and the 8th Baltic Council took place on 23 –25 May
  11. The 21th Session of the Baltic Assembly took place on 13-14 December
  12. Total expenditure related to these events amounted to USD 77,167, which includes rent of meeting rooms in the hotel, translation fees, office expenses, travel costs, preparation of informative materials, accommodation costs. Baltic Assembly Presidium Meetings Eight Baltic Assembly Presidium meetings took place from January to December of 2002: · 10 – 11 January, Vilnius, Lithuania · 8 March, Luxembourg · 15 April, Reykjavik, Iceland · 23 May, Vilnius, Lithuania · 14 June, Saaremaa, Estonia · 22 August, Riga, Latvia · 30 September, St. Petersburg, Russia · 29 - 31 October, Helsinki, Finland The total amount of funds allocated for meetings of the Presidium was USD 4,734, and USD 4,735 was actually spent. Expenditures include accommodation costs, preparation of informative materials and representation materials. Baltic Assembly Committee Meetings The total amount of funds allocated for committee meetings was USD 28,189 and USD 20, 307 was actually spent. The following meetings took place: January Legal Committee meeting February Environmental Protection and Energy Committee meeting together with Nordic Council’s Committee for Environment and Natural Resources Security and Foreign Affairs Committee meeting March Education, Science and Culture Committee meeting Economic and Social Affairs Committee meeting Budget and Audit Committee meeting April Legal Committee meeting Communications and Informatics Committee meeting Economic and Social Affairs Committee meeting Education, Science and Culture Committee meeting May Environmental Protection and Energy Committee meeting Security and Foreign Affairs Committee meeting Drafting Committee meeting June Security and Foreign Affairs Committee meeting Education, Science and Culture Committee meeting Education, Science and Culture Committee meeting (with NC) Communications and Informatics Committee meeting Economic and Social Affairs Committee meeting July Joint meeting of Environmental Protection and Energy Committee and the Communications and Informatics Committee September Legal Committee meeting October Joint meeting of the Communications and Informatics Committee and the Economic and Social Affairs Committee Education, Science and Culture Committee meeting November Joint Judging Committee meeting Baltic Assembly Secretariat Expenses of the Baltic Assembly Secretariat amounted to USD 66,350, which includes office and equipment expenses (rent, utilities, stationery, software and another necessary costs), salaries, including BA Secretariat staff and contract work, travel costs and production of informative materials. Baltic Assembly Seminars, Conferences and Other Events From January to December of 2002, the following conferences and seminars took place: · 14 – 15 March, Vilnius, conference on the Promotion of Inter-governmental and Regional Co-operation by Making Use of EU Support · 10 – 12 April, Vilnius, conference of the Baltic Assembly, the Nordic Council and the Benelux Interparliamentary Consultative Council on Agricultural Policy, Food Safety and Environmental Problems · 13 – 15 June, Saaremaa, seminar on the Culture and Languages of Small Nations in the Process of Globalisation · 12 – 13 September, Riga, conference on the Influence of Legislation on Combating the Spread of Narcotic Drugs The total amount of funds allocated to seminars, conferences and other events was USD 92,550, and USD 92,552 was actually spent. These expenses include translators’ and experts’ fees, communication costs, travel costs, preparation of informative and working materials, accommodation costs, representation costs, as well as maintaince of the website of the Baltic Assembly, publication of the Newsletter of the Baltic Assembly, medals of the Baltic Assembly, presentation of the book Baltic Assembly 1991 –
  13. Baltic Assembly Prizes On 13 December 2002 the Baltic Assembly Prize awards ceremony took place. Baltic Assembly prizes in the amount of 15,000 EUR were presented. Total expenditures related to the Baltic Assembly Prizes amounted to USD 26,
  14. This includes – producing of certificates, premiums for translators, as well as concert director and artists, travel and hotel expenses, advertising expenses and rent of premises. BALTIC ASSEMBLY BUDGET FOR THE YEAR 2002 BUDGET ESTIMATE Planned , USD Adjusted, USD Actual, USD I. Budget revenues 1.1.Membership fees: 332,742 282,552 299,282 Latvia 110,914 94,184 110,914 Estonia 110,914 94,184 94,184 Lithuania 110,914 94,184 94,184 II.Budget expenditure 332,742 282,552 287,992 2.1.Sessions 80,828 77,167 77,167 2.1.
  15. Salaries and taxes 13,242 2.1.
  16. Travel expenses 7,354 2.1.
  17. Information materials (booklets, information bulletins etc.) 9,594 2.1.
  18. Accommodation expenses 33,503 2.1.
  19. Rent and lease 9,442 2.1.
  20. Representation costs and other expenses 4,032 2.
  21. PRESIDIUM 4,734 4,734 4,735 2.2.
  22. Information materials (booklets, information bulletins etc.) 985 2.2.
  23. Accommodation expenses 2,368 2.2.
  24. Rent and lease 744 2.2.
  25. Representation costs and other expenses 638 2.
  26. COMMITTEES 28,189 20,300 20,307 2.3.
  27. Salaries and taxes 2,315 2.3.
  28. Travel expenses 2,229 2.3.
  29. Information materials (booklets, information bulletins etc.) 1,787 2.3.
  30. Accommodation expenses 9,882 2.3.
  31. Rent and lease 2,987 2.3.
  32. Representation costs and other expenses 1,107 2.
  33. SECRETARIAT 67,958 66,360 66,350 2.4.1.Office equipment 3,623 2.4.
  34. Salaries and taxes 30,197 2.4.
  35. Office expenses 16,745 2.4.
  36. Travel expenses 8,850 2.4.
  37. Information materials (booklets, information bulletins etc.) 5,895 2.4.
  38. Representation costs and other expenses 1,040 2.
  39. SEMINARS, CONFERENCES AND OTHER EVENTS 94,056 92,550 92,552 2.5.
  40. Salaries and taxes 18,952 2.5.
  41. Technical expenses 1,313 2.5.
  42. Travel expenses 9,313 2.5.
  43. Information materials (booklets, information bulletins etc.) 25,154 2.5.
  44. Accommodation expenses 26,555 2.5.
  45. Rent and lease 3,221 2.5.
  46. BA Medals, Awarding Ceremony 4,334 2.5.
  47. Representation costs and other expenses 3,710 2.
  48. PRIZES 56,977 21,441 26,881 2.6.1.Salaries and taxes 3,797 2.6.2.Travel expenses 184 2.6.3.Accommodation expenses 6,630 2.6.4.BA Prizes 15,165 2.6.
  49. Rent and lease 394 2.6.6.Representation costs and other expenses 711

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