GOVERNMENT OF THE REPUBLIC OF LITHUANIA Official translation GOVERNMENT OF THE REPUBLIC OF LITHUANIA RESOLUTION No. 1479 REGARDING THE APPROVAL OF THE PROCEDURE FOR STORING INFORMATION ON THE INTENDED PUBLIC PROCUREMENT AND THE PUBLIC PROCUREMENT IN PROGRESS, THE AWARDED PROCUREMENT CONTRACTS AND CONTRACT PERFORMANCE RESULTS AND FURNISHING GOVERNMENT AND MUNICIPAL INSTITUTIONS AND THE PUBLIC WITH THE SAID INFORMATION 27 December 1999 Vilnius Pursuant to subparagraph 5 of paragraph 3 of Article 5, paragraph 2 of Article 12 and Article 35 of the Law of the Republic of Lithuania on Public Procurement, the Government of the Republic of Lithuania has resolved:
- To Approve the Procedure for Storing Information on the Intended Public Procurement and the Public Procurement in Progress, the Awarded Procurement Contracts and Contract Performance Results and Furnishing Government and Municipal Institutions and the Public with the said Information (appended).
- To recognise as invalid the Resolution of the Government of the Republic of Lithuania of 28 July 1997 No. 831 “Concerning the Approval of the Procedure for Storing and Furnishing of Information on Public Procurement”.
- To establish that this Resolution shall become effective as of 1 January
- Prime Minister Andrius Kubilius Minister of the Economy Valentinas Milaknis APPROVED by the Resolution of the Government of the Republic of Lithuania of 27 December 1999 No. 1479 PROCEDURE FOR STORING INFORMATION ON THE INTENDED PUBLIC PROCUREMENT AND THE PUBLIC PROCUREMENT IN PROGRESS, THE AWARDED PROCUREMENT CONTRACTS AND CONTRACT PERFORMANCE RESULTS AND FURNISHING GOVERNMENT AND MUNICIPAL INSTITUTIONS AND THE PUBLIC WITH THE SAID INFORMATION I. GENERAL PROVISIONS
- This Procedure shall regulate the storing of and furnishing of government (municipal) institutions and the public with information on intended public procurement and public procurement in progress, the awarded procurement contracts and the results of contract performance (hereinafter referred to as information on public procurement). II. INFORMATION ON PUBLIC PROCUREMENT AND ITS STORING
- The information on public procurement and related documents shall be stored and kept with the contracting authorities and at the Public Procurement Office.
- The following documents shall be stored and kept with the contracting authority: 3.
- documents substantiating the choice of procurement procedure (minutes, resolution etc.); 3.
- contract documents (the invitation, documents of other procurement procedures and conditions, explications/revisions of and supplements to the above documents); 3.
- minutes of the Public Procurement Commission and other documents relating to the appointment and activities thereof; 3.
- applications by suppliers/contractors; 3.
- documents verifying the qualification data of suppliers/contractors; 3.
- tenders of suppliers/contractors; 3.
- documents of tender security and of security for the performance of the contract; 3.
- procurement contracts and documents relating to the performance thereof; 3.
- reports on the procurement procedures; 3.
- claims and documents evidencing the progress of claim investigation as well as documents substantiating the decision.
- The following information shall be stored and the following documents shall be kept at the Public Procurement Office: 4.
- data contained in the prior indicative notices; 4.
- data contained in the invitations to take part in the procurement procedures (open procedure, pre-qualification procedure, negotiated procedure, and request for quotations); 4.
- data concerning the awarded procurement contracts; 4.
- information concerning the implementation of the decisions of the Independent Commission for the examination of complaints relating to public procurement; 4.
- notices of contract performance results; 4.
- reports on the procurement procedures; 4.
- suppliers’/contractors’ complaints about the violation of their lawful interests in the course of performance of public procurement as well as the documents validating the same; 4.
- documents concerning the appointment of the Independent Commission for the examination of complaints relating to public procurement and with the examination of complaints (minutes of the meetings and resolutions); 4.
- The methodological material on the issues of public procurement prepared by the Public Procurement Office.
- Documents relating to procurement (minutes, contracts of purchase-sale, etc.) shall be kept in accordance with the procedure laid down by the Law of the Republic of Lithuania on Archives.
- The information relating to specific public procurement shall be furnished to government (municipal) institutions and the public for a period of 3 years following the day of the announcement of the contract performance results. III. INFORMATION RELATING TO PUBLIC PROCUREMENT FURNISHED TO THE GOVERNMENT (MUNICIPAL) INSTITUTIONS AND THE FORMS OF FURNISHING THEREOF
- The contracting authorities and the Public Procurement Office shall furnish the available information concerning public procurement to the government (municipal) institutions which request it as well as to the public.
- The contracting authority shall: 8.
- furnish all information about public procurement to the Public Procurement Office at the latter’s request; 8.
- publish the notices specified in paragraphs 2 and 3 of Article 12 of the Law of the Republic of Lithuania on Public Procurement; 8.
- upon the award of the procurement contracts or completion of procurement procedures, indicate the names and addresses of the suppliers/contractors who submitted their tenders and present a short description of the object of procurement as well as the price of procurement to every person who requests it. 8.
- furnish information, upon their request, to every supplier/contractor who participated in procurement procedures, comprising: 8.4.
- qualification data of the suppliers/contractors who participated in the procurement procedures; 8.4.
- the price of every tender; 8.4.
- description of the tender valuation and comparison as well as the findings of the Public Procurement Office regarding the successful tender; 8.4.
- grounds for applying the procurement procedure other than tendering, if such was the case; 8.4.
- if tenders have been rejected - reasons for rejection; 8.
- publish the information on the awarded contacts in the special supplement to the “Official Gazette”. The information shall be dispatched to the “Official Gazette” publication no later than within 5 days following the contract award. The information shall specify the entity to whom the contract has been awarded, also the object of procurement, the procurement price provided for in the contract and the discounted price; 8.
- upon award of procurement contracts or upon completion of the procurement procedures shall not later than within 10 days submit to the Public Procurement Office a report on every procurement procedure; 8.
- within 15 days of the performance of the procurement contract publish the contract performance results, procurement price and the discounted price in the special supplement to the “Official Gazette”.
- The information specified in paragraph 8.
- of this Procedure shall be furnished free of charge. A fee may be charged for the information specified in paragraphs 8.3 and 8.
- which covers the document copying and delivery expenses.
- The Public Procurement Office shall: 10.
- regularly (after the close of each quarter) publish the generalised information of public procurement in the information supplement to the “Official Gazette”; 10.
- furnish the information on public procurement to the institutions of state government and administration free of charge. The nomenclature of the documents being submitted, the method and time of submission shall established by agreement between the parties; 10.
- the information specified in paragraph 8.
- of this Procedure shall be furnished to legal and natural persons upon their request for a fee fixed by the Government of the Republic of Lithuania. ___________________________