Official translation

Official translation Official translation GOVERNMENT OF THE REPUBLIC OF LITHUANIA RESOLUTION No. 726 ON THE USAGE OF DATA OF STATE REGISTERS AND THE APPROVAL OF REGULATIONS OF THE LIST OF STATE REGISTERS 4 July 1997 Vilnius Acting in accordance with the Law on State Registers of the Republic of Lithuania (Valstybės Žinios, No. 86-2043, 1996) and implementing the programme of the Government of the Republic of Lithuania to create an integral system of state registers as well as in an effort to use as effectively as possible the official information stored in registers, the Government of the Republic of Lithuania has resolved:

1. To establish a State Register (list of state registers) in order to administer a list of state registers and supply official information on state registers and the data stored therein by local and international computer networks.
2. To designate the Ministry of Communications and Informatics as the managing institution to administer the list of state registers.
3. To approve the regulations of the list of state registers (attached hereto).
4. To assign the Ministry of Communications of Informatics: 4.
5. to work out and approve by 15 August 1997 the procedure of exchanging information about state registers as well as the procedure of supplying and using the data of state registers; 4.
6. by 15 September 1997, to make the data of the list of state registers available on the computer network of state institutions (CNSI) in the state language and on the Internet in the English language at www.REGISTRAI.lt with an indication that the information is official; 4.
7. to design and operate the list of state registers from the funds allocated to the Ministry for the purpose of developing informatics.
8. To obligate the State Data Protection Inspection under the Ministry of Communications and Informatics to draw up and approve a standard form of agreement on data supply by 31 July
9. Prime Minister Gediminas Vagnorius Minister of Culture acting for the Minister of Communications and Informatics Saulius Šaltenis APPROVED by Resolution No. 726 of 4 July 1997 of the Government of the Republic of Lithuania Regulations of the List of State Registers General Provisions
10. The present regulations establish the purpose and object of the State Register (list of state registers), hereinafter referred to as the “register”, the rights and duties of institutions that administer the register as well as the administration, reorganisation and liquidation of the register.
11. The purpose of the register is to accumulate and supply information about state registers, cadastres and classifiers established, reorganised, designed and operated in the Republic of Lithuania as well as about their interaction (integration).
12. The founder of the register shall be the Government of the Republic of Lithuania. The register shall be established by a resolution of the Government of the Republic of Lithuania.
13. The object of the register shall be state registers, cadastres and classifiers, hereinafter referred to as the “registers”. By recording the data on registers, information shall be accumulated about their establishment, design, implementation, interaction, operation, founders, designers as well as about the administrators of databases.
14. The register data shall be accumulated in a single (central) database. Institutions that Administer the Register
15. The managing institution to administer the register shall be the Ministry of Communications and Informatics.
16. The managing institution that administers the register shall systematically direct the administration of the register on the basis of the Law of State Registers of the Republic of Lithuania, other laws of the Republic of Lithuania and resolutions of the Government of the Republic of Lithuania.
17. The institution that administers the register shall be the State Register Service.
18. The institution that administers the register shall: 9.
19. receive the data indicated in the present regulations from all (managing) institutions that administer registers, hereinafter referred to as the “administrators of registers” or “suppliers of data”; it shall also verify the data; 9.
20. conduct registration and keep register documents; 9.
21. register that the data has been received from the administrators of registers, verify within a period of up to five days that the data is complete and record it in the register’s data base; 9.
22. keep the archives of the documents submitted for registration by register administrators; 9.
23. organise the technical maintenance and supervision of the administered data base; 9.
24. carry out monthly functioning checks of the administered data base; 9.
25. supply consumers with information from the database by computer networks in accordance with the procedure prescribed by the present regulations; 9.
26. ensure the protection of the data and documents of the administered data base; 9.
27. collect information about the system of registers and its functioning; 9.
28. organise upgrading works of the register’s instrumentation and software.
29. The institution that administers the register shall have the right: 10.
30. to collect information about state registers from the suppliers of data, administer and supply the said data; 10.
31. to request that the suppliers of data correct detected mistakes; 10.
32. to choose a manager to design and technically supervise the data base as well as to organise the translation of data into the English language after having co-ordinated it with the managing institution that administers data and in accordance with the procedure prescribed by the laws and other legal acts;
33. The institution that administers the register shall be responsible for the following: 11.
34. the accuracy of register data; 11.
35. the storage of documents submitted by register administrators; 11.
36. the protection of the data of the administered database; 11.
37. the supply of data by computer networks; 11.
38. the workability of the administered data base. Registration Data
39. The administrators of registers shall supply the data on registers to the State Register Service by filling a form set by the managing institution that administers the register (state register form). The form shall be validated by signature and stamp.
40. The registration number given by the State Register Service to the register upon its registration shall be the register’s identification number (code) comprised of a three-figure identifier and referred to as the register number in the list of state registers. The number shall have no internal structure.
41. The following is basic registration data: 14.
42. register’s identification number (code); 14.
43. register’s name and status; 14.
44. name of the document on the basis of which the register is established, date of its adoption, number and source of publication; 14.
45. date of the adoption of register regulations or name of the document giving legal effect to the drawing up of the register, date of the adoption of the said document, its number and source of publication; 14.
46. name of the permit to use the register in state information systems, date of its adoption, number and source of publication; 14.
47. code, name, address, telephone, fax and e-mail of the institution that administers the register; document assigning the institution that administers the register, date of its adoption, number and source of publication; 14.
48. if the register is comprised of several constituent parts, the number of such parts, their names, codes, names, addresses, telephone and fax numbers, and e-mail addresses of the institutions that administer them; 14.
49. names and codes of registers wherefrom data is received and whereto it is supplied; 14.
50. names and codes of classifiers that are formed and administered and wherefrom data is received; 14.
51. number, names and addresses of registration services; 14.
52. name of the data base control system that is used, number of licenses; 14.
53. date of bringing into operation the computer network of state institutions; 14.
54. number of indicators recorded in registers; 14.
55. filling of the central data base (total number of registered indicators, filling of the data base in percent, period of filling).
56. The following shall be additional registration data: 15.
57. name, address, position, telephone, fax and e-mail of the register administrator or the person responsible for the administration of the register; 15.
58. name, address, position, telephone, fax and e-mail of the person responsible for the administration of a constituent part of the register; 15.
59. name, address, position, telephone, fax and e-mail of the institution that designed the register; 15.
60. name, address, position, telephone, fax and e-mail of the person responsible for the project; 15.
61. information about the documents concerning the design of the register in accordance with the procedure for the establishment, design and reorganisation of state cadastres, classifiers and registers approved by Resolution No. 1418 “On the Establishment, Design, Reorganisation and Usage of State Registers” passed by the Government of the Republic of Lithuania on 29 November, 1996 (Valstybės Žinios, No. 118-2743, 1996).
62. The registers included in the register shall be divided into classes according to the principles approved by the managing institution that administers the register.
63. In case the institution that administers the register detects that the submitted form contains inaccurate data, it shall inform the supplier of data thereof and request to correct the mistakes.
64. Records about the changes in the register shall be removed from the data base of the register to external files and archived therein. Records about the changes in the register shall be stored in the register archives until a special instruction is issued by the managing institution that administers the register. Registration of Registers
65. The data on registers shall be registered by the institution that administers the register – the State Register Service.
66. The data on registers shall be supplied by register administrators.
67. The suppliers of register data shall submit for registration the data indicated in points 14 and 15 of the present regulations and registration documents in the following cases: 21.
68. after the register has been established; 21.
69. after the register has been designed; 21.
70. when there are changes in the data supplied to the register; 21.
71. after the register has been reorganised; 21.
72. when the institution that administers the register requests that the data be updated.
73. The data shall be supplied by submitting registration documents and standard forms. The supplier of data shall be responsible for the accuracy of the supplied data.
74. The following shall be registration documents: 23.
75. after the register has been established: 23.1.
76. state register form, filled out and approved; 23.1.
77. copies of the law on the register (if the register is established by a separate law), Government resolution on the establishment of the register and the approval of its regulations as well as the draft regulations of the register (if the register is established by a resolution of the Government of the Republic of Lithuania); 23.
78. after the register has been designed: 23.2.
79. state register form, filled out and approved; 23.2.
80. copy of the draft classification and coding standard of register information; 23.2.
81. regulations of the register (if they have been changed); 23.2.
82. list of classes of register data protection; 23.2.
83. registration rules for subscribers to the register; 23.2.
84. list of classes of authorisations granted to subscribers to the register; 23.2.
85. list of categories of subscribers to the register; 23.2.
86. instructions of filling registration documents of the register; 23.2.
87. copy of the acceptance report of approved register design works. 23.
88. after the register has been reorganised: 23.3.
89. state register form, filled out and approved; 23.3.
90. copy of the application to reorganise the register; 23.3.
91. copy of amendments to the law on the reorganisation of the register or copy of a newly passed law on the reorganisation of the register (if the register has been established by a law); 23.3.
92. changes in the regulations of the register or new regulations.
93. The registration shall become valid when the registration data is included into the data base of the register. The institution that administers the register shall inform the supplier of data thereof.
94. In case inaccurate data is detected in the register, the institution that administers the register must notify the supplier of data thereof within two days and request to specify the data. If the supplier of data does not provide the institution that administers the register with the requested data within one week, the institution that administers the register may temporarily suspend the validity of the registration of the said data. When the supplier of data provides the requested data, the institution that administers the register shall restore the validity of the registration of data within three days.
95. The registers shall be removed from the registration list if they are liquidated or reorganised.
96. On the request of the institution that administers the register, the suppliers of data shall specify twice per year (once in every six months) the data supplied earlier. In case the data recorded in the register is not specified for more than one year, the institution that administers the register shall notify the supplier of data thereof; it shall also have the right to pass a decision proposing to liquidate the register.
97. In case the validity of the registration of the register data is temporarily suspended or the registration of data is revoked, the administrator of the register’s data base must record this fact in the data base. The data the registration of which is repealed may be removed from the data base to the data base archives after a period of six months. The said data must be stored in the data base archives until a special instruction is issued by the head of the managing institution that administers the register. Information about the revocation of registration data shall be published in “Valstybės Žinios”; the revoked data shall be removed to external files for permanent storage. Interaction with other Registers
98. Before including the data indicated in points 14.6 and 14.7 of the present regulations in the data base and every six months later on, it shall be specified on the basis of comparison to the data recorded in the Register of Enterprises (Register of Legal Entities) as well as in the register of ministries, departments, boards and other state services. Usage of Register Data
99. Basic register data shall be public, while additional register data shall not be published.
100. Public register data is supplied by computer network of state institutions. The register data not to be published shall be supplied by the computer network of state institutions only after co-ordination with the suppliers of register data.
101. Extracts from the register data base may be communicated only upon orders by the head of the managing institution that administers the register.
102. Each supplier of register data shall have the right to get acquainted with the data and documents that he has supplied and that have been stored in the register.
103. After getting acquainted with the data and documents that he has supplied and that have been stored in the register, the supplier of register data has the right to request in writing to correct inaccurate data or supplement incomplete data as well as remove the unnecessary or illegally collected data. Having received such a request, the institute that administers the register must comply with it within 10 working days and inform in writing the supplier of register data thereof. Communicating Register Data to Foreign States
104. Public register data shall be supplied by the international computer network Internet in the Lithuanian and English languages.
105. The register data not to be published about the number of registers and the procedure of its presentation by the international computer network Internet shall be established by the institute that administers the register after having co-ordinated it with the supplier of the register data. Protection of Register Data
106. Protection measures of the register’s data base shall be established during its design.
107. The data base of the register shall be protected from unauthorised usage and damage in the computer networks in accordance with recommendations and instructions of the computer network operator. Funding of the Register
108. The register shall be funded from the Lithuanian state budget. Reorganisation and Liquidation of the Register
109. The register shall be reorganised and liquidated pursuant to Article 11 of the Law on State Registers of the Republic of Lithuania and Government Resolution No. 1418 of 29 November
111. The decision to liquidate the register shall be passed by the Government of the Republic of Lithuania on the proposal of the managing institution that administers the register.