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Drafted by: Baltic Assembly Budget for 2009 EXPLANATION The budget of the Baltic Assembly for 2009 is planned in accordance with the preliminary working plan of the Baltic Assembly for 2009 and on the assumption that the income from membership fees of each national parliament will be EUR 110,

  1. The total budget of the Baltic Assembly for the year 2009 is EUR 330,
  2. Reserve funds from the BA Budget 2008 in amount of EUR 5000 have been included in the BA Budget
  3. The budget of the Baltic Assembly for 2009 consists of the following parts:
  4. Session of the Baltic Assembly and the Baltic Council
  5. Meetings of the Presidium of the Baltic Assembly
  6. Meetings of the committees of the Baltic Assembly
  7. Theme Conference of the Baltic Assembly
  8. International cooperation: 5.
  9. Annual summit of the Baltic Assembly and the Nordic Council; 5.
  10. Standing Committee of the Baltic Sea Parliamentary Conference and cooperation with the Baltic Sea organisations; 5.
  11. Cooperation with the Nordic Council; 5.
  12. Cooperation with the Benelux Interparliamentary Consultative Council; 5.
  13. Cooperation with partners of the EU Neighbourhood Policy (GUAM a.o.).
  14. Informative activities and other events: 6.
  15. Baltic Assembly medals; 6.
  16. Homepage of the Baltic Assembly; 6.
  17. Information booklets, fact sheets and newsletters of the Baltic Assembly; 6.
  18. BA basketball tournament; 6.
  19. Commemoration of the 20th Anniversary of the Baltic Way
  20. Baltic Assembly Prizes for Literature, the Arts and Science
  21. Secretariat of the Baltic Assembly
  22. Unplanned expenses
  23. Reserve funds 2009
  24. Reserve funds 2008 Estimates of the budget of the Baltic Assembly for the above activities are broken down into the following categories:
  25. Salaries, contract work, premiums and taxes;
  26. Transportation and hotel expenses;
  27. Information-related expenses;
  28. Catering expenses;
  29. Rent and leasing;
  30. Organizational, representation and related expenses;
  31. Office equipment and related expenses. BUDGET SUMMARY Expenses EUR Session 46,637 Presidium 14,590 Committees 55,700 Theme Conference 21,100 International cooperation 34,830 Informative activities and other events 20,150 Prizes 45,882 Secretariat 85,895 Unplanned expenses 3,004 Reserve funds 2009 2,500 Total 330,288 Reserve funds 2008 5,000 Total 335,288 Revenues: membership fees Estonian parliament 110,096 Latvian parliament 110,096 Lithuanian parliament 110,096 Total 330,288
  32. SESSION OF THE BALTIC ASSEMBLY AND THE BALTIC COUNCIL The 28th Session of the Baltic Assembly and the 15th Baltic Council will be held on 26–28 November 2009 in Vilnius, Lithuania. *** During the Session of the Baltic Assembly and the Baltic Council, the following meetings will be held: · Meeting of the Presidium of the Baltic Assembly; · Meetings of the committees of the Baltic Assembly; · Meeting with the representatives of the Baltic Council of Ministers; · Meeting of the Baltic Assembly Presidium with the chairpersons and deputy chairpersons of the Baltic Assembly committees; · Meetings with the representatives of the Nordic Council and the Benelux Interparliamentary Consultative Council; · Meetings with other international partners of the Baltic Assembly; · Meetings of the party groups of the Baltic Assembly. *** Total planned expenses for the Session of the Baltic Assembly and the Baltic Council amount to EUR 46,
  33. The following expense categories are budgeted for the Session of the Baltic Assembly and the Baltic Council:
  34. Salaries, contract work, premiums (including taxes) include premiums for the staff and contract work. Total: EUR 9,950;
  35. Transportation and hotel expenses include transportation and accommodation costs of invited guests and experts. Total: EUR 2,900;
  36. Information-related expenses include copying of materials, purchase of folders and pens for participants, information materials. Total: EUR 1,237;
  37. Catering expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 20,650;
  38. Rent and leasing include rental of premises and leasing of equipment necessary for the work of the Session. Total: EUR 4,500;
  39. Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, excursions for guests, as well as unplanned expenses. Total: EUR 7,
  40. ***
  41. MEETINGS OF THE PRESIDIUM OF THE BALTIC ASSEMBLY It is expected that six regular meetings and one unplanned meeting of the Presidium of the Baltic Assembly will take place in 2009: · Meeting of the Presidium of the Baltic Assembly Time and venue: 19–20 February, Vilnius (Lithuania); · Meeting of the Presidium of the Baltic Assembly (in connection with the BICC Session) Time and venue: 13–14 March, Brussels (Belgium); · Meeting of the Presidium of the Baltic Assembly (in connection with the BICC Session) Time and venue: 12–13 June, Brussels (Belgium); · Meeting of the Presidium of the Baltic Assembly (in connection with the 18th BSPC) Time and venue: 30 August – 1 September, Copenhagen (Denmark); · Meeting of the Presidium of the Baltic Assembly (in connection with the 61st NC Session) Time and venue: 26–28 October, Stockholm (Sweden); · Meeting of the Presidium of the Baltic Assembly (in connection with the BICC Session) Time and venue: 11–12 December, Brussels (Belgium); · One unplanned meeting of the Presidium of the Baltic Assembly. *** Total expenses planned for the meetings of the Presidium of the Baltic Assembly (including expenses for one unplanned meeting) amount to EUR 14,
  42. The following expense categories are budgeted for the meetings of the Presidium of the Baltic Assembly:
  43. Salaries, contract work, premiums include contract work and tax payments for interpreters and editors. Total: EUR 1,200;
  44. Information-related expenses include copying and binding of materials, purchase of folders and pens for participants, information materials. Total: EUR 1,080;
  45. Catering expenses include coffee breaks, lunches, dinners. Total: EUR 7,060;
  46. Rent and leasing include rental of premises and leasing of equipment necessary for the work of the Presidium meetings. Total: EUR 1,750;
  47. Organizational, representation and related expenses include purchase of souvenirs, preparation and organization of meetings, as well as unplanned expenses. Total: EUR 3,
  48. ***
  49. MEETINGS OF THE COMMITTEES OF THE BALTIC ASSEMBLY Five meetings of the standing committees with participation of representatives from the NC and the BICC, two meetings of the Budget and Audit Committee, as well as unplanned committee meetings and ad hoc committee meetings are planned for
  50. *** · Meetings of the BA Budget and Audit Committee Time and venue: 19–20 February, Vilnius (Lithuania); 8–9 October, Riga (Latvia). Expense categories: contract work; catering expenses; information-related expenses; rental of premises and equipment; organizational, representation and related expenses. Total for both meetings is: EUR 5,
  51. · Meeting of the BA Economic Affairs, Communications and Informatics Committee Time and venue: 17–18 September, Panevėžys (Lithuania) with participation of representatives from the NC and the BICC. Expense categories: contract work; rental of premises and technical equipment; transportation and hotel expenses for experts; catering expenses; information-related expenses; organizational, representation and related expenses. Total for the meeting is: EUR 9,
  52. *** · Meeting of the BA Legal Affairs and Security Committee Time and venue: 19–20 March in Tallinn, Estonia with participation of representatives from the NC and the BICC. Expense categories contract work; rental of premises and technical equipment; transportation and hotel expenses for experts; catering expenses; information-related expenses; organizational, representation and related expenses. Total for the meeting is: EUR 9,
  53. *** · Meeting of the BA Environmental Protection and Energy Committee Time and venue: 23–24 April in Klaipėda (Lithuania) with participation of representatives from the NC and the BICC. Expense categories: contract work; rental of premises and technical equipment; transportation and hotel expenses for experts; catering expenses; information-related expenses; organizational, representation and related expenses. Total for the meeting is: EUR 9,
  54. *** · Meeting of the BA Education, Science and Culture Committee Time and venue: 21–22 May in Druskininkai (Lithuania) with participation of representatives from the NC and the BICC. Expense categories: contract work; rental of premises and technical equipment; transportation and hotel expenses for experts; catering expenses; information-related expenses; organizational, representation and related expenses. Total for the meeting is: EUR 9,
  55. *** · Meeting of the BA Social Affairs Committee Time and venue: 12–13 February in Latvia with participation of representatives from the NC and the BICC. Expense categories: contract work; rental of premises and technical equipment; transportation and hotel expenses for experts; catering expenses; information-related expenses; organizational, representation and related expenses. Total for the meeting is: EUR 9,
  56. *** Ad hoc committee meetings and unplanned committee meetings Total expenses planned for organising ad hoc committee meetings and unplanned committee meetings amount to EUR 5,200, which includes the following expense categories: contract work; information-related expenses; catering expenses; rent and leasing; transportation and hotel expenses for experts; organizational, representation and related expenses. *** Total expenses planned for the Baltic Assembly committee meetings (including expenses for ad hoc committees meetings and unplanned committees meetings) amount to EUR 55,
  57. The following expense categories are budgeted for the BA committee meetings:
  58. Salaries, contract work, premiums (including taxes) include expenses for translation of materials, interpreting at meetings, editorial services and other necessary services. Total: EUR 10,
  60. Transportation and hotel expenses include transportation and hotel costs of invited guests and experts. Total: EUR 4,
  62. Information-related expenses include copying of materials, purchase of folders and pens for participants, information materials. Total: EUR
  64. Catering expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 26,
  66. Rent and leasing include rental of premises and leasing of technical equipment. Total: EUR 5,
  68. Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, excursions for guests, as well as unplanned expenses. Total: EUR 8,
  69. ***
  70. THEME CONFERENCE OF THE BALTIC ASSEMBLY Theme Conference of the Baltic Assembly will be held on 4–5 June in Palanga (Lithuania). During the Theme Conference, the following meetings will be held: · Meeting of the Presidium of the Baltic Assembly; · Meetings of the committees of the Baltic Assembly; · Meetings of the party groups of the Baltic Assembly; · Meetings with representatives of the Benelux Interparliamentary Consultative Council and the Nordic Council. Total expenses planned for the thematic conference amount to EUR 21,
  71. The following expense categories are budgeted for the Theme Conference:
  72. Salaries, contract work, premiums and taxes include expenses for the translation of materials, interpretation at meetings, editorial services and other necessary services. Total: EUR 6,
  74. Travel and hotel expenses include travel and hotel costs for invited guests and experts. EUR 1,
  76. Information expenses include copying of materials, purchase of folders and pens for participants, informative materials. Total: EUR 1,
  78. Accommodation (catering) expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 8,
  80. Rent and lease include rental of premises and technical equipment. Total: EUR 2,
  82. Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, excursions for guests, as well as unplanned expenses. Total: EUR 1,
  83. ***
  84. INTERNATIONAL COOPERATION 5.
  85. Annual summit of the Baltic Assembly and the Nordic Council Time and venue: December, place - tbc. Total expenses planned for the BA–NC Annual Summit amount to EUR 9,
  86. The following expense categories are budgeted for the Annual Summit:
  87. Salaries, contract work, premiums and taxes include expenses for the translation of materials, interpretation at meetings, editorial services and other necessary services. Total: EUR 2,
  89. Travel and hotel expenses include travel and hotel costs for invited guests and experts. EUR 1,
  91. Information expenses include copying of materials, purchase of folders and pens for participants, informative materials. Total: EUR
  93. Accommodation (catering) expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 2,
  95. Rent and lease include rental of premises and technical equipment. Total: EUR
  97. Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, excursions for guests, as well as unplanned expenses. Total: EUR 1,
  98. *** 5.
  99. Standing Committee of the Baltic Sea Parliamentary Conference and cooperation with the Baltic Sea organisations Total expenses planned for the activities related to the work of the BSPC Standing Committee, work of the BSPC working groups, participation in the 10th Baltic Sea Day, as well as cooperation with the Baltic Sea and Baltic Islands Network (B 7) organisations amount to EUR 8,345 which includes the following expense categories: contract work; information-related expenses; catering expenses; rent and leasing; transportation and hotel expenses for experts; organizational, representation and related expenses. *** 5.
  100. Cooperation with the Nordic Council Expenses for meetings of the BA–NC Presidium and committees have been planned and amount to EUR 9,875 which includes the following expense categories: contract work; information-related expenses; catering expenses; rent and leasing; transportation and hotel expenses for experts; organizational, representation and related expenses. Time and venue: · 27–28 January, Reykjavik (Iceland); · 16–17 April, Denmark; · 26–18 June, Sweden; · 22–23 September, the Aland Islands (Finland); · 8–9 December, Norway. *** 5.
  101. Cooperation with the Benelux Interparliamentary Consultative Council It is planned to hold two joint meetings of the BA–BICC committees in
  102. Total expenses planned for both meetings amount to EUR 3,780 which includes the following expense categories: contract work; information-related expenses; catering expenses; rent and leasing; transportation and hotel expenses for experts; organizational, representation and related expenses. *** 5.
  103. Cooperation with partners of the EU Neighbourhood Policy (GUAM a.o.) Expenses for two meetings of the representatives of the BA and the GUAM PA have been planned and amount to EUR 2,980 which includes the following expense categories: contract work; information-related expenses; catering expenses; rent and leasing; transportation and hotel expenses for experts; organizational, representation and related expenses. ***
  104. INFORMATIVE ACTIVITIES AND OTHER EVENTS 6.
  105. Baltic Assembly medals It is planned to award Baltic Assembly medals for upholding the unity and cooperation of the Baltic States. Total: EUR 1,
  106. *** 6.
  107. Homepage of the Baltic Assembly It is planned to maintain and update the homepage of the Baltic Assembly. Expenses for maintaining the BA homepage include the following categories: ensuring its functionality and updating its information. Total expenses planned for the homepage of the Baltic Assembly amount to EUR
  108. *** 6.
  109. Information booklets, fact sheets and newsletters of the Baltic Assembly It is planned to prepare information booklets and fact sheets about activities of the Baltic Assembly. Expenses for these information materials include the following categories: translating and editing of texts, preparing layouts and printing. Total expenses planned for BA information booklets and fact sheets amount to EUR 6,
  110. *** 6.
  111. Baltic Assembly basketball tournament It is planned to organize the Baltic Assembly basketball tournament in Estonia in
  112. Total expenses planned for the BA basketball championship amount to EUR 3,000 which includes the following expense categories: contract work; information-related expenses; catering expenses; rent and leasing; transportation and hotel expenses for experts; organizational, representation and related expenses. *** 6.
  113. Commemoration of the 20th Anniversary of the Baltic Way It is planned to organise celebrative events to mark the 20th Anniversary of the Baltic Way on 23 August in Vilnius (Lithuania), Riga (Latvia) and Tallinn (Estonia). Total expenses planned for the celebrative events to mark the 20th Anniversary of the Baltic Way amount to EUR 8,000 which includes the following expense categories: contract work; information-related expenses; catering expenses; rent and leasing; transportation and hotel expenses for experts; organizational, representation and related expenses. ***
  114. BALTIC ASSEMBLY PRIZES FOR LITERATURE, THE ARTS AND SCIENCE The Baltic Assembly awards its prizes annually. It is planned to hold the following meetings of the judging committees: · meetings of the national judging committees (6 one-day meetings); · meeting of the Joint Judging Committee on 1–2 October in Riga (Latvia), as well as the BA Prizes Awarding Ceremony. *** Total expenses planned for the Baltic Assembly Prizes for Literature, the Arts and Science amount to EUR 45,
  115. The following expense categories are budgeted for the Baltic Assembly Prizes for Literature, the Arts and Science:
  116. Salaries and contract work (tax included) include expenses for contract work for jury members, translators, as well as a concert director and invited artists. Total: EUR 8,
  118. Transportation expenses include transportation and hotel costs for members of the Joint Judging Committee and Baltic Assembly Prize winners. Total: EUR 3,
  120. Information-related expenses include printing costs of necessary materials, as well as advertising. Total: EUR 2,
  122. Catering expenses include expenses for coffee breaks and meals for Joint Judging Committee members and reception costs. Total: EUR 6,
  124. Rent and leasing include rental of premises and leasing of equipment for the BA Prize Awards Ceremony. Total: EUR 2,
  126. Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, as well as unplanned expenses. Total: EUR 1,
  128. BA Prizes. The sum allocated for prize-winners is EUR 15,
  129. This category also includes the cost of statuettes and certificates. Total: EUR 21,
  130. * * *
  131. SECRETARIAT OF THE BALTIC ASSEMBLY The total amount of the expenses for the Secretariat of the Baltic Assembly is EUR 85,
  132. The following expense categories are budgeted for the Secretariat of the Baltic Assembly:
  133. Salaries and taxes for the staff of the BA Secretariat It is planned to allocate EUR 55,735 for salaries of the BA Secretariat staff. 1.
  134. The amount EUR 44,915 includes staff salaries after taxes, as well as employees’ 9% state social insurance payments and 25% personal income tax payments. 1.
  135. The remaining amount of EUR 10,820 includes the employer’s state social insurance payments.
  136. Office equipment and office expenses The total sum planned for office equipment and office expenses is EUR 25,
  137. The following expense categories are included: 2.
  138. Office rent and utilities: EUR 11,800; 2.
  139. Electricity and heating: EUR 2,200; 2.
  140. Communication expenses (Internet, telephone, fax): EUR 6,000; 2.
  141. Stationery: EUR 2,800; 2.
  142. Information resources (BNS, Bilance, Diena, etc.): EUR 1,500; 2.
  143. Services used (sanitation and repairs): EUR 1,
  145. Organisational, representation and related expenses This category includes representation expenses; reception of guests; meetings of the Secretariats of the Baltic Assembly, the Baltic Council of Ministers, the Nordic Council and the Benelux Interparliamentary Consultative Council; souvenirs; as well as miscellaneous expenses. The total amount planned for this category is EUR 4,
  146. * * *
  147. UNPLANNED EXPENSES The total amount of unplanned expenses (changes in the currency rate, etc.) is EUR 3,004, i.e., 0.9% of the Baltic Assembly budget for
  148. * * *
  149. RESERVE FUNDS 2009 The total amount of reserve funds in the BA Budget 2009 is EUR 2,
  150. * * *
  151. RESERVE FUNDS 2008 Reserve funds from the BA Budget 2008 in amount of EUR 5000 have been included in the BA Budget
  152. Estimated Expenses for 2009 Budget estimate Contract work, premiums, salaries Transp., hotel Infor - mation materials Catering expenses Rent and leasing Organiz., represent., and other expenses Office expenses, equip-ment PA Prizes Other activi - ties TOTAL in 2009 Total in 2008 Increase, decrease % EUR
  153. Session: 9.950 2.900 1.237 20.650 4.500 7.400 0 0 0 46.637 45.637 2,1 1.000 The BA Session and the Baltic Council 9.950 2.900 1.237 20.650 4.500 7.400 0 0 0 46.637
  154. Presidium: 1.150 0 980 7.160 1.750 3.200 14.590 14.590 0,0 0 6 regular Presidium meetings 900 880 6.200 1.750 2.900 12.630 1 unplanned Presidium meeting 250 100 960 350 300 1.960
  155. Committees: 10.700 4.720 560 26.450 5.050 8.220 0 0 0 55.700 65.090 -16,9 -9.390 2 Budget and Audit Committee meetings 900 80 2.650 750 1.120 5.500 Environmental Protection and Energy Committee meeting 1.800 820 80 4.300 700 1.300 9.000 Social Affairs Committee meeting 1.800 820 80 4.300 700 1.300 9.000 Education, Science and Culture Committee meeting 1.800 820 80 4.300 700 1.300 9.000 Economic Affairs,Communications and Informatics Committee meeting 1.800 820 80 4.300 700 1.300 9.000 Legal Affairs and Security Committee meeting 1.800 820 80 4.300 700 1.300 9.000 Ad hoc committee meetings and unplanned committee meetings 800 620 80 2.300 800 600 5.200
  156. Theme Conference: 6750 1500 1250 8500 2100 1000 0 0 0 21100 100,0 21.100 Theme Conference 6750 1.500 1.250 8.500 2.100 1.000 21.100
  157. International cooperation 9.590 11.761 1.140 5.749 2.600 3.990 34.830 53.540 -53,7 -18.710 5.
  158. BA - NC Annual Summit 2.900 1.950 300 2.500 750 1.450 9.850 5.
  159. BSPC Standing Committee 700 5.201 140 654 650 1.000 8.345 5.
  160. BA - NC cooperation 3.590 2.500 540 1345 1000 900 9.875 5.4 BA - BICC cooperation 1.950 950 90 250 100 440 3.780 5.
  161. Cooperation with EU Neighbourhood Initiative partners (GUAM etc.) 450 1.160 70 1000 100 200 2.980
  162. Informative activities and other events 1.000 0 7.300 1.000 400 600 0 0 9.850 20.150 11.650 42,2 8.500 6.
  163. BA мedals 1.850 1.850 6.2.Website 550 550 6.3.Informative materials 6.750 6.750 6.
  164. Baltic Basketball tournament 1.000 1.000 400 600 3.000 6.
  165. 20th Anniversary of teh Baltic Way 8.000 8.000
  166. BA Prizes: 8.600 3.000 2.500 6.500 2.300 1.982 0 21.000 0 45.882 45.882 0,0 0 Meetings of the national judging committes and the Joint Judging Committee 6.100 900 300 1.000 0 282 8.582 BA Prize s 1.200 21.000 22.200 BA Prize awards ceremony 2.500 2.100 1.000 5.500 2.300 1.700 15.100
  167. Secretariat: 55.735 0 0 0 0 4.660 25.500 0 0 85.895 85.895 0,0 0 BA Secretariat 55.735 4.660 25.500 85.895 9.Unplanned expenses 3.004 3.004 3.004 0,0 0 Unplanned expenses 3.004 3.004 3.004
  168. Reserve funds 2009 2.500 2.500 5.000 TOTAL 87.135 10.620 12.577 61.760 14.000 26.062 25.500 21.000 12.854 330.288 330.288 0,0 0 11.Reserve funds 2008 5.000 5.000 TOTAL 87.135 10.620 12.577 61.760 14.000 26.062 25.500 21.000 17.854 335.288 330.288 1,5 5.000

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