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No D E C I S I O N On the Baltic Assembly Budget for 2010 The Baltic Assembly approves its budget for the year 2010 in t

No D E C I S I O N On the Baltic Assembly Budget for 2010 The Baltic Assembly approves its budget for the year 2010 in the amount of EUR 274,140 in accordance with the attached Baltic Assembly budget appropriations. The BA Budget for the year 2010 includes membership fees of all three Baltic countries in the amount of EUR 91,380 for Estonia, EUR 91,380 for Latvia and EUR 91,380 for Lithuania. According to Article 44, paragraph 4 of the Baltic Assembly Statutes, the expenses necessary for ensuring the activities of the Baltic Assembly shall be shared equally by the parliaments of the Republic of Estonia, the Republic of Latvia and the Republic of Lithuania. President of the Baltic Assembly Dr. Mantas ADOMĖNAS Republic of Lithuania Vice President of the Baltic Assembly Ērika ZOMMERE Republic of Latvia Vice President of the Baltic Assembly Trivimi VELLISTE Republic of Estonia Vilnius, 28 November 2009 Baltic Assembly Budget for 2010 (- 17%, compared to the BA Budget 2009) EXPLANATION The budget of the Baltic Assembly for 2010 is planned in accordance with the preliminary working plan of the Baltic Assembly for 2010 and on the assumption that the income from membership fees of each national parliament will be EUR 91,

  1. The total budget of the Baltic Assembly for the year 2010 is EUR 274,
  2. Reserve funds from the BA Budgets of 2007, 2008 and 2009 amount EUR 34,
  3. The budget of the Baltic Assembly for 2010 consists of the following parts:
  4. Session of the Baltic Assembly and the Baltic Council;
  5. Meetings of the Presidium of the Baltic Assembly;
  6. Meetings of the committees of the Baltic Assembly;
  7. International cooperation: 4.
  8. Trilateral Conference of the Baltic Assembly, the Nordic Council and the Benelux Interparliamentary Consultative Council; 4.
  9. International Conference of the Baltic Assembly and the Baltic Council of Ministers; 4.
  10. Annual summit of the Baltic Assembly and the Nordic Council; 4.
  11. Standing Committee of the Baltic Sea Parliamentary Conference and cooperation with the Baltic Sea organisations; 4.
  12. Cooperation with the Nordic Council; 4.
  13. Cooperation with the Benelux Interparliamentary Consultative Council; 4.
  14. Cooperation with partners of the EU Neighbourhood Policy (GUAM, etc.);
  15. Informative activities and other events: 5.
  16. Baltic Assembly medals; 5.
  17. Homepage of the Baltic Assembly;
  18. Baltic Assembly Prizes for Literature, the Arts and Science;
  19. Secretariat of the Baltic Assembly;
  20. Unplanned expenses. Estimates of the budget of the Baltic Assembly for the above activities are broken down into the following categories:
  21. Salaries, contract works, taxes;
  22. Transportation and hotel expenses;
  23. Catering expenses;
  24. Rent and leasing;
  25. Information related, organisational and related expenses;
  26. Office equipment and related expenses. BUDGET SUMMARY Expenses EUR Session 40,300 Presidium 13,350 Committees 38,550 International cooperation 61,151 Informative activities and other events 1,753 Prizes 43,628 Secretariat 73,208 Unplanned expenses 2,200 Total 274,140 Reserve funds (2007–2009) 34,071 Total 308,211 Revenues: membership fees Estonian parliament 91,380 Latvian parliament 91,380 Lithuanian parliament 91,380 Total 274,140
  27. SESSION OF THE BALTIC ASSEMBLY AND THE BALTIC COUNCIL The 29th Session of the Baltic Assembly and the 16th Baltic Council will be held on 21–23 October 2010 in Rīga, Latvia. *** During the Session of the Baltic Assembly and the Baltic Council, the following meetings will be held: · Meeting of the Presidium of the Baltic Assembly; · Meetings of the committees of the Baltic Assembly; · Meeting with the representatives of the Baltic Council of Ministers; · Meeting of the Baltic Assembly Presidium with the chairpersons and deputy chairpersons of the Baltic Assembly committees; · Meetings with the representatives of the Nordic Council and the Benelux Interparliamentary Consultative Council; · Meetings with other international partners of the Baltic Assembly; · Meetings of the party groups of the Baltic Assembly. *** Total planned expenses for the Session of the Baltic Assembly and the Baltic Council amount to EUR 40,
  28. The following expense categories are budgeted for the Session of the Baltic Assembly and the Baltic Council:
  29. Salaries, contract work (including taxes) include expenses for the translation of materials, interpretation at meetings, editorial services and other technical services. Total: EUR 9,950;
  30. Transportation and hotel expenses include transportation and accommodation costs of invited guests and experts. Total: EUR 2,900;
  31. Catering expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 18,000;
  32. Rent and leasing include rental of premises and leasing of equipment necessary for the work of the Session. Total: EUR 4,500;
  33. Information-related, organizational and related expenses include copying of materials, purchase of stationery (folders, pens, etc.) for each participant, production of badges, table cards and other identification marks. Total: EUR 4,
  34. ***
  35. MEETINGS OF THE PRESIDIUM OF THE BALTIC ASSEMBLY It is expected that seven regular meetings of the Presidium of the Baltic Assembly will take place: Meeting of the Presidium of the Baltic Assembly Time and venue: 4–5 February, Rīga (Latvia); · Meeting of the Presidium of the Baltic Assembly, joint meeting of the BA – BICC Presidiums, joint meeting of the BA – BICC – NC Presidiums (in connection with the BICC Session) Time and venue: 11–12 March, Brussels (Belgium); · Meeting of the Presidium of the Baltic Assembly, joint meeting of the BA – BICC Presidiums (in connection with the BICC Session) Time and venue: 10–11 June, Brussels (Belgium); · Meeting of the Presidium of the Baltic Assembly, joint meeting of the BA – NC Presidiums (in connection with the 19th BSPC) Time and venue: 29–31 August, Marienhamn (Aland Islands); · Meeting of the Presidium of the Baltic Assembly Time and venue: 9–10 September, Rīga (Latvia); · Meeting of the Presidium of the Baltic Assembly, joint meeting of the BA – NC Presidiums (in connection with the 62nd NC Session) Time and venue: 2–4 November, Reykjavik ( Iceland); · Meeting of the Presidium of the Baltic Assembly, joint meeting of the BA – BICC Presidiums (in connection with the BICC Session) Time and venue: 9–10 December, Brussels (Belgium); · One unplanned meeting of the Presidium of the Baltic Assembly. *** Total expenses planned for the meetings of the Presidium of the Baltic Assembly (including expenses for one unplanned meeting) amount to EUR 13,
  36. The following expense categories are budgeted for the meetings of the Presidium of the Baltic Assembly:
  37. Salaries, contract work (including taxes) include expenses for the translation of materials, interpretation at meetings, editorial services and other technical services. Total: EUR 2,250;
  38. Transportation and hotel expenses include transportation and accommodation costs of invited guests and experts. Total: EUR 1,150;
  39. Catering expenses include coffee breaks, lunches, dinners. Total: EUR 6,960;
  40. Rent and leasing include rental of premises and leasing of equipment necessary for the work of the Presidium meetings. Total: EUR 1,010;
  41. Information-related, organizational and related expenses include copying of materials, purchase of stationery (folders, pens, etc.) for each participant, production of badges, table cards and other identification marks. Total: EUR 1,
  42. ***
  43. MEETINGS OF THE COMMITTEES OF THE BALTIC ASSEMBLY Five meetings of the standing committees with participation of representatives from the Nordic Council and the Benelux Interparliamentary Consultative Council and the GUAM Parliamentary Assembly, two meetings of the Budget and Audit Committee are planned for
  44. *** · Meetings of the BA Budget and Audit Committee Time and venue: 4–5 February, Rīga (Latvia); 9–10 September, Rīga (Latvia). Expense categories: contract work; accommodation expenses; rental of equipment; information-related expenses, organizational and related expenses. Total for both meetings is: EUR 3,
  45. · Joint meeting of the BA Economic Affairs, Communications and Informatics Committee and the BA Environmental and Energy Committee Time and venue: 18–19 March, place – tbc., with participation of representatives from the NC and the BICC. Expense categories: contract work; rental of premises and technical equipment; transportation and hotel expenses for experts; catering expenses; information-related expenses, organizational and related expenses. Total for the meeting is: EUR 7,
  46. *** · Meeting of the BA Legal Affairs and Security Committee Time and venue: 6–7 May, place – Latvia, with participation of representatives from the NC and the BICC. Expense categories: contract work; rental of premises and technical equipment; transportation and hotel expenses for experts; catering expenses; information-related expenses, organizational and related expenses. Total for the meeting is: EUR 7,
  47. *** · Meeting of the BA Environmental Protection and Energy Committee Time and venue: 3–4 June, place – tbc., with participation of representatives from the NC and the BICC. Expense categories: contract work; rental of premises and technical equipment; transportation and hotel expenses for experts; catering expenses; information-related expenses, organizational and related expenses. Total for the meeting is: EUR 7,
  48. *** · Meeting of the BA Education, Science and Culture Committee Time and venue: 22–23 April, Lithuania, with participation of representatives from the NC and the BICC. Expense categories: contract work; rental of premises and technical equipment; transportation and hotel expenses for experts; catering expenses; information-related expenses, organizational and related expenses. Total for the meeting is: EUR 7,
  49. *** · Meeting of the BA Social Affairs Committee Time and venue: 25–26 February, Estonia, with participation of representatives from the NC and the BICC. Expense categories: contract work; rental of premises and technical equipment; transportation and hotel expenses for experts; catering expenses; information-related expenses, organizational and related expenses. Total for the meeting is: EUR 7,
  50. *** Total expenses planned for the Baltic Assembly committee meetings amount to EUR 38,
  51. The following expense categories are budgeted for the BA committee meetings:
  52. Salaries, contract work (including taxes) include expenses for the translation of materials, interpretation at meetings, editorial services and other necessary services. Total: EUR 13,
  54. Transportation and hotel expenses include transportation and hotel costs of invited guests and experts. Total: EUR 7,
  56. Catering expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 15,
  58. Information-related, organizational and related expenses include copying of materials, purchase of stationery (folders, pens, etc.) for each participant, production of badges, table cards and other identification marks. Total: EUR 1,
  59. ***
  60. INTERNATIONAL COOPERATION 4.
  61. Trilateral Conference of the Baltic Assembly, the Nordic Council and the Benelux Parliamentary Consultative Council Trilateral Conference of the Baltic Assembly, the Nordic Council and the Benelux Interparliamentary Consultative Council will be held on 29–30 April, venue – tbc. Total expenses planned for the trilateral conference amount to EUR 8,
  62. The following expense categories are budgeted for the trilateral conference
  63. Salaries, contract work (including taxes) include expenses for the translation of materials, interpretation at meetings, editorial services and other technical services. Total: EUR 2,
  65. Travel and hotel expenses include travel and hotel costs for invited guests and experts. EUR 1,
  67. Catering expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 3,
  69. Information-related, organizational and related expenses include copying of materials, purchase of stationery (folders, pens, etc.) for each participant, production of badges, table cards and other identification marks.. Total: EUR
  70. *** 4.
  71. International Conference of the Baltic Assembly and the Baltic Council of Ministers International Conference of the Baltic Assembly and the Baltic Council of Ministers will be held in May in Rīga, Latvia. Total expenses planned for the trilateral conference amount to EUR 8,
  72. The following expense categories are budgeted for the trilateral conference
  73. Salaries, contract work (including taxes) include expenses for the translation of materials, interpretation at meetings, editorial services and other technical services. Total: EUR 2,
  75. Travel and hotel expenses include travel and hotel costs for invited guests and experts. EUR 1,
  77. Catering expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 3,
  79. Information-related, organizational and related expenses include copying of materials, purchase of stationery (folders, pens, etc.) for each participant, production of badges, table cards and other identification marks. Total: EUR 1,
  80. *** 4.
  81. Annual Summit of the Baltic Assembly and the Nordic Council The fourth annual summit of the Baltic Assembly and the Nordic Council will take place on 7–8 December 2010 in Helsinki, Finland. Total expenses planned for the BA–NC Annual Summit amount to EUR 8,
  82. The following expense categories are budgeted for the Annual Summit:
  83. Salaries, contract work, premiums and taxes include expenses for the translation of materials, interpretation at meetings, editorial services and other necessary services. Total: EUR 2,
  85. Travel and hotel expenses include travel and hotel costs for invited guests and experts. EUR 1,
  87. Catering expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 3,
  89. Information-related, organizational and related expenses include copying of materials, purchase of stationery (folders, pens, etc.) for each participant, production of badges, table cards and other identification marks. Total: EUR 1,
  90. *** 4.
  91. Standing Committee of the Baltic Sea Parliamentary Conference and cooperation with the Baltic Sea organisations Total expenses planned for the activities related to the work of the BSPC Standing Committee, the BSPC Enlarged Standing Committee, work of the BSPC working group on maritime policy, transport and infrastructure and the BSPC working group on civil security amount to EUR 8,156 which includes the following expense categories: contract work; catering expenses; transportation and hotel expenses; rent and leasing; information-related, organizational and related expenses. *** 4.
  92. Cooperation with the Nordic Council Expenses for meetings of the BA–NC Presidiums and committees have been planned and amount to EUR 8,945 which includes the following expense categories: contract work; catering expenses; rent and leasing; transportation and hotel expenses for experts; information-related, organizational and related expenses. Time and venue: · 26–27 January, Copenhagen (Denmark); · 13–14 April, Norway; · 26–27 June, place – tbc; · 21–22 September, Sweden; · 7–8 December, Finland. *** 4.
  93. Cooperation with the Benelux Interparliamentary Consultative Council Expenses for seminars, roundtable discussions and meetings of the BA – BICC Presidiums and committees have been planned and amount to EUR 8,725 which includes the following expense categories: contract work; catering expenses; rent and leasing; transportation and hotel expenses for experts; information-related, organizational and related expenses. Time and venue: · Tbc. *** 4.
  94. Cooperation with partners of the EU Neighbourhood Policy (GUAM, etc.) Expenses for seminars, roundtable discussions and meetings of the BA – GUAM PA Presidiums and committees have been planned and amount to EUR 8,875 which includes the following expense categories: contract work; transportation and hotel expenses for experts; catering expenses; rent and leasing; information-related, organizational and related expenses. Time and venue: · Tbc. ***
  95. INFORMATIVE ACTIVITIES AND OTHER EVENTS 5.
  96. Baltic Assembly medals It is planned to award Baltic Assembly medals for upholding the unity and cooperation of the Baltic States. Total: EUR
  97. *** 5.
  98. Homepage of the Baltic Assembly It is planned to maintain and update the homepage of the Baltic Assembly (incl. the programme). Expenses for maintaining the BA homepage include the following categories: ensuring its functionality and updating its information. Total expenses planned for the homepage of the Baltic Assembly amount to EUR
  99. ***
  100. BALTIC ASSEMBLY PRIZES FOR LITERATURE, THE ARTS AND SCIENCE The Baltic Assembly awards its prizes annually. It is planned to hold the following meetings of the judging committees: · meetings of the national judging committees (6 one-day meetings); · meeting of the Joint Judging Committee on 23–24 September in Rīga (Latvia), as well as the BA Prizes Awarding Ceremony. *** Total expenses planned for the Baltic Assembly Prizes for Literature, the Arts and Science amount to EUR 43,
  101. The following expense categories are budgeted for the Baltic Assembly Prizes for Literature, the Arts and Science:
  102. Salaries and contract work (tax included) include expenses for contract work for jury members, translators, as well as a concert director and invited artists. Total: EUR 7,
  104. Transportation and hotel expenses include transportation and hotel costs for members of the Joint Judging Committee and Baltic Assembly Prize winners. Total: EUR 3,
  106. Catering expenses include expenses for coffee breaks and meals for Joint Judging Committee members and reception costs. Total: EUR 5,500
  107. Rent and leasing include rental of premises and leasing of equipment for the BA Prize Awards Ceremony. Total: EUR 2,
  109. Information-related, organizational and related expenses include copying of materials, purchase of stationery (folders, pens, etc.) for each participant, production of badges, table cards and other identification marks, other organisational expenses as well as unplanned expenses. Total: EUR 4,
  111. BA Prizes. The sum allocated for prize-winners is EUR 15,
  112. This category also includes the cost of production of statuettes and certificates. Total: EUR 22,
  113. * * *
  114. SECRETARIAT OF THE BALTIC ASSEMBLY The total amount of the expenses for the Secretariat of the Baltic Assembly is EUR 73,
  115. The following expense categories are budgeted for the Secretariat of the Baltic Assembly:
  116. Salaries and taxes for the staff of the BA Secretariat It is planned to allocate EUR 52,108 for salaries of the BA Secretariat staff (including the employer’s state social insurance payment in amount of 9%, social insurance payment in amount of 24.09% and 25% personal income tax payments).
  117. Office equipment and office expenses The total sum planned for office equipment and office expenses is EUR 21,
  118. The following expense categories are included: 2.
  119. Office rent and utilities: EUR 9,271; 2.
  120. Electricity and heating: EUR 2,434; 2.
  121. Communication expenses (Internet, telephone, fax): EUR 3,734; 2.
  122. Stationery: EUR 3,396; 2.
  123. Information resources, programmes: EUR 465; 2.
  124. Services used (sanitation and repairs) and unplanned expenses: EUR 1,
  125. * * *
  126. UNPLANNED EXPENSES The total amount of unplanned expenses (changes in the currency rate, etc.) is EUR 2,200, i.e., 0.8% of the Baltic Assembly budget for 2010.

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