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LIETUVOS RESPUBLIKOS

LIETUVOS RESPUBLIKOS REPUBLIC OF LITHUANIA LAW ON RESIDENTS’ REGISTER 23 January 1992 No I-2237 Vilnius (Last amended on 28 June 2012 – No XI-2138) Article

  1. Purpose of the Law The Law shall regulate the setting up, management of the Residents’ Register of the Republic of Lithuania (hereinafter referred to as the “Register”), its data and the procedure for using these data, the fundamental rights, duties and liability of the Register management bodies, data providers and the persons whose data are recorded in the Register. Article
  2. Founder of the Register The founder of the Register shall be the Government of the Republic of Lithuania. Article
  3. Status and Purpose of the Register
  4. The Register shall be the main state register.
  5. The purpose of the Register shall be to collect, accumulate, process and store the data listed in Article 9 of this Law about the persons listed in Article 5 of this Law; to provide these data to government and administration institutions of the Republic of Lithuania, municipal institutions, state registers and other legal and natural persons in accordance with the procedure laid down by laws and other legal acts.
  6. The regulations of the Register shall be approved by the Government. Article
  7. Definitions
  8. “Register management bodies” means the leading Register management body and territorial Register management bodies.
  9. “Territorial Register management body” means a division set up (assigned) in an administrative unit by the leading Register management body.
  10. “Management of Register data” means any operation performed in relation to Register data: data collection, recording, processing, accumulation, storage, grouping, combination, provision, publication, use, logical and/or arithmetic operations, data retrieval and other operations.
  11. “Data processing” means supplementing, alteration, rectification, erasure, classification of Register data.
  12. “Register central database” means a computer database in which the data concerning all the persons listed in Article 5 of this Law are managed.
  13. “Data providers” means the legal persons specified in Register regulations providing data to the Register management bodies in accordance with the procedure established in Register regulations.
  14. “Change in a person’s civil status” means birth, establishment of paternity, deprivation of paternity, death, conclusion of marriage, dissolution of marriage, adoption, changing of name, surname and other changes related to the persons’ civil status.
  15. “Summaries” means the generalised data of a group of persons from which the specific data of a separate person may not be identified.
  16. “Personal identification number” means a unique sequence of eleven decimal figures intended for the identification of a person, accumulation of data about him, ensuring of the interoperability of state Registers and information systems.
  17. “Data recipients” means legal persons, their branches and representative offices, natural persons that are provided with Register data about a person or summarised data in accordance with the procedure established by this Law and the Register regulations.
  18. “Identity document” means a document issued to a person by a state or municipal institution containing the data about this person entered in accordance with the procedure established by laws and other legal acts of the Republic of Lithuania. Article
  19. Persons whose Data are Managed in the Register Data on the following persons shall be managed in the Register: 1) citizens of the Republic of Lithuania; 2) stateless persons and citizens of other states who are declaring their place of residence in the Republic of Lithuania or are registering changes in their civil status with institutions of the Republic of Lithuania. Article
  20. Register Management Bodies
  21. The leading Register management body shall be the Residents' Register Service set up by the Government or an institution authorised by it. The leading Register management body shall be the Register data controller.
  22. The leading Register management body shall be a legal person having a seal with the emblem of the Republic of Lithuania and its name inscribed therein.
  23. The leading Register management body shall set up (appoint) territorial Register management bodies.
  25. The regulations of the leading Register management body shall be approved by the Government or an institution authorised by it.
  26. The leading Register management body shall approve the regulations of territorial Register management bodies. Article
  27. Basic Rights and Duties of the Leading Register Management Body
  29. The rights and duties of the leading Register management body shall be regulated by this Law, the Law of the Republic of Lithuania on State Registers, the law of the Republic of Lithuania on Legal Protection of Personal Data, and the regulations of the leading Register management body.
  30. The leading Register management body shall have the right: 1) to obtain from data providers the data listed in Article 9 of this Law; 2) to request a data provider to justify, where necessary, the correctness of the data submitted to the Register; 3) to refuse to provide Register data in the cases provided for and in accordance with the procedure established by the Law of the Republic of Lithuania on Legal Protection of Personal Data; 4) to take a decision on the rectification or destruction of the provided incorrect or false data in accordance with the procedure laid down by the Register regulations; 5) to provide information about the combined data listed in Article 9 of this Law to the entities specified in paragraph 6 of Article 11 of this Law, when establishing relations by blood and by marriage.
  31. The leading Register management body must: 1) manage the data listed in Article 9 of this Law; 2) direct the territorial Register management bodies; 3) manage the Register’s central database; 4) ensure that no incorrect data are recorded in the Register; 5) keep the accounting of the data provided to the Register; 6) set and assign a personal identification number; 7) guarantee the protection of the data listed in Article 9 of this Law; 8) consider within 20 days the complaints filed in relation to a refusal to provide or update the requested Register data and to issue replies. Article
  32. Personal Identification Number
  33. A personal identification number shall be assigned to the persons listed in Article 5 of this Law.
  34. The structure of a personal identification number at the moment of its assignment shall be as follows: the first digit shows a person’s sex and the century of birth, the second and third - the two last digits of the year of birth, the fourth and fifth – the month of birth, the sixth and seventh – the day of birth, the eighth, ninth and tenth – the order number of entry into the Register of the persons born on the same date, the eleventh digit shall be the check-digit of the first ten digits.
  35. The personal identification number assigned to a person shall be unique and remain unchanged. The personal identification number shall be entered in the personal documents. Article
  36. Personal Data Managed in the Register
  37. The following personal data shall be managed in the Register: 1) personal identification number; Version of subparagraph 2 valid until 31 December 2012: 2) name (names); Version of subparagraph 2 valid as of 1 January 2013: 2) name (names) and the date (dates) of the change thereof; Version of subparagraph 3 valid until 31 December 2012: 3) surname (surnames); Version of subparagraph 3 valid as of 1 January 2013: 3) surname (surnames) and the date (dates) of the change thereof; 4) sex; 5) date of birth; Version of subparagraph 6 valid until 31 December 2012: 6) citizenship (citizenships); Version of subparagraph 6 valid as of 1 January 2013: 6) citizenship (citizenships), the date (dates) of the acquisition and loss thereof; 7) place of birth; 8) place of residence, date of arrival at the place of residence; where a person moves to reside abroad – the place (state) of destination and date of departure; where a person permanently resides abroad – the state of residence; where he has no place of residence – the municipality in which he resides; 9) marital status and the date of changing thereof; 10) date of death; 11) personal identification numbers of parents, children and spouses; where personal identification numbers have not been assigned – other personal data supported by documents and referred to in the Register regulations; 12) nationality (data about nationality shall be provided from the Register only in accordance with the procedure laid down by the Republic of Lithuania Law on Legal Protection of Personal Data); 13) facial image; 14) fingerprints; 15) signature; 16) identity document data (type, code and name of the issuing state, series and number, reasons for the issuance (replacement), date of drawing up and date of expiry of the identity document, date of issuance, state of validity (invalidity), reasons for and date of invalidation, whether the identity document has been returned or not); 17) data of applications for the issuance of identity documents (registration number and date, the code and name of the body which accepted the application); 18) data of entries of civil status records (type, basis for making a record, place and date of making the record, number, basis for supplement or amendment, a mark certifying the issuance of a certificate, location of death, notes made in the record).
  38. Data about stateless persons and citizens of other states, indicated in subparagraphs 13, 14 and 15 of paragraph 1 of this Article, shall be entered where they are supported by the documents issued in the Republic of Lithuania.
  39. Repealed.
  40. Repealed.
  41. Register data shall be deemed to be correct unless they are contested in accordance with the procedure laid down by laws. Article
  42. Management of Register Data
  43. The Register data shall be managed in compliance with this Law, the Law of the Republic of Lithuania on State Registers and the Law of the Republic of Lithuania on Legal Protection of Personal Data, the Register regulations.
  44. The data submitted to the Register must be supported by documents. Data about a person shall be collected, entered into the Register and updated in accordance with the procedure established by the Register regulations.
  45. Territorial Register management bodies shall collect personal data, submit them to the Register’s central database, issue documents on the basis of this database and submit the data in accordance with the procedure laid down in the regulations.
  46. The Register data shall be accumulated and processed in the Register’s central database.
  47. The Register data shall be stored in accordance with the procedure established by the Law of the Republic of Lithuania on Legal Protection of Personal Data, the Law of the Republic of Lithuania on State Registers, this Law and the Register regulations. Article
  48. Use and Release of Register Data
  49. The Register data shall be used and released in compliance with this Law, the Law of the Republic of Lithuania on Legal Protection of Personal Data, the Law of the Republic of Lithuania on State Registers, and the Register regulations.
  50. The institutions managing state registers or information systems, other state or municipal institutions and establishments of the Republic of Lithuania using the personal data listed in Article 9 of this Law for the performance of their functions must update them according to the Register data.
  51. The institutions listed in paragraph 2 of this Article shall issue identity documents in which personal data are entered according to the data of the Register’s central database. The data of the identity documents issued by these institutions must conform to the data of the Register’s central database. The institution issuing specific identity documents shall bear responsibility therefor.
  52. Provision of the Register data shall be charged, with the exception of the cases specified by the Law of the Republic of Lithuania on State Registers. The amount of the charges and procedure for paying them shall be established by the Government.
  53. The facial image, fingerprints and signature may be furnished only to law enforcement entities and institutions issuing proof-of-identity documents. The facial image and signature may be furnished state institutions for production of legally valid documents only with the consent of the person concerned. The facial image may be furnished to financial institutions only of those persons to whom financial services related to risk-taking are intended to be rendered. The facial image shall be furnished to healthcare institutions to prove and/or determine the identity of unidentified patients, as well as to notaries and bailiffs – to perform statutory functions where it is needed as an additional identification measure to identify the person.
  54. Data on relationship by blood and by marriage may be provided to law enforcement entities, tax administration institutions to perform statutory functions; to the Seimas commissions – to implement the tasks assigned in accordance with the procedure laid down by laws and Seimas resolutions. Data on relationship by blood may be provided to the Chief Official Ethics Commission – to perform its statutory functions; to notaries – to manage inheritance cases and ascertain whether there are any statutory restrictions on entering into transactions with close relatives; to the persons entitled by law to consider the issues of citizenship of the Republic of Lithuania – to take decisions on these issues; to consular officers – where this is necessary to perform consular assistance functions, also to ascertain whether there are any statutory restrictions to conclude a marriage and transactions with close relatives; to the manager of the Real Property Register - when registering real property the ownership of which is acquired by acquisitive description.
  55. The documents provided by Register management bodies and containing personal data shall be legally valid. Article
  56. Main Rights of a Person whose Data are Managed in the Register
  57. The rights of a person whose data are managed in the Register shall be regulated by this Law, the Law of the Republic of Lithuania on Legal Protection of Personal Data and the Register regulations.
  58. A person whose data are entered in the Register shall, upon presenting an identity document in accordance with the procedure laid down by the Register regulations, have the right: 1) to access and obtain a document containing his own data, the data of his minor children and adopted children as well as the data about the persons placed under guardianship or custodianship; 2) to request to update in the Register the inaccurate data about himself, his minor children and adopted children as well as the persons placed under guardianship or custodianship; 3) to file a claim with the leading Register management body about a refusal of a territorial Register management body to provide or update the requested Register data. In case of disagreement with the decision of the leading Register management body, the person shall have the right to file a complaint against it with the State Data Protection Inspectorate, and against the response of the State Data Protection Inspectorate – with a court in accordance with the procedure established by laws. Article
  59. Data Providers, Their Main Rights and Duties
  60. Data shall be provided to the Register by the institutions which are granted the right by laws of the Republic of Lithuania to register the data listed in Article 9 of this Law and any alterations thereof.
  61. The rights and duties of data providers shall be regulated by this Law and the Register regulations.
  62. Data providers shall have the right to request rectification of the incorrect data entered in the Register.
  63. Data providers must: 1) provide data to Register management bodies in accordance with the procedure established by this Law, the Law of the Republic of Lithuania on State Registers, the Law of the Republic of Lithuania on Legal Protection of Personal Data and the Register regulations; 2) ensure that provided data are correct, complete, in conformity with documents and regularly updated in accordance with the procedure laid down by the Register; 3) coordinate with the leading Register management institution the procedure for providing data to the Register ; 4) reply to the enquiries submitted by Register management bodies, where it is necessary to substantiate the correctness of the data provided to the Register. Article
  64. Protection of Register Data
  65. Register management bodies shall ensure protection of Register data as required by laws and other legal acts of the Republic of Lithuania.
  66. The employees of Register management bodies must sign commitments to preserve the secrecy of personal data and act without prejudice to this Law and the Law on Legal Protection of Personal Data. Article
  67. Funding of the Register State budget funds and the funds obtained for the provision of Register data in accordance with the procedure indicated in paragraph 4 of Article 11 of this Law shall be used to set up and maintain the Register. Article
  68. Reorganisation and Liquidation of the Register The Register shall be reorganised or liquidated in accordance with the procedure established by laws of the Republic of Lithuania. Article
  69. Liability and Compensation for Damage
  70. Persons in violation of this Law shall be held liable under law.
  71. The damage incurred through the fault of data providers, Register management bodies or data recipients shall be compensated for in accordance with the procedure established by laws. The damage shall not be compensated for if the persons who suffered the damage have themselves provided incorrect data to Register management bodies. Article
  72. Entry into Force and Implementation of the Law This Law shall enter into force on 1 June 1999.

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