L.S. 495.01 Regolamenti dwar l-Akkreditament ta’ Aġenziji

(1)requires: Interpretation. In these regulations, unless the context otherwise "accredited agency" has the same meaning as is assigned to it by the Adoption Administration Act; "the Act" means the Adoption Administration Act; Cap.

1. Cap.
2. "application" means the form set out in the Schedule; "central authority" means the authority established by article 7 of the Act.
3. Applicants shall provide the central authority with the information indicated in the application in the Schedule in relation to all requests made in terms of the Act. Provision of information indicated in the application.
4. The central authority shall make application forms readily available to the public at its premises and online on its website and shall assist applicants in filling in the application forms and in providing the required information as necessary. Provision of assistance by the central authority.
5. The central authority shall make notifications and communicate decisions to applicants in writing or by email, as the case may be, and shall upon granting accreditation to an organisation, issue an Accreditation Certificate in accordance with article 12 of the Act. Communications by the central authority.
6. The central authority shall have the right to refuse an application for accreditation from an organisation according to article 13 of the Act: Refusal of an application. Provided that the organisation shall have the right to appeal against such refusal as provided for in article 13

(2)of the Act.

1. The central authority shall have the right to revoke accreditation of an agency at any time in accordance with article 14 of the Act: Provided that the agency shall have the right to appeal against such revocation as provided for in article 14 of the Act. Revocation of accreditation. 1 2 [ S.L.495.01 AGENCY ACCREDITATION SCHEDULE Application for Accreditation of an Adoption Agency [Regulation 3] Amended by: II.2019.
2. CENTRAL AUTHORITY - MALTA Adoption Administration Act (Cap. 495) Social Care Standards Authority, Ministry for the Family, Children’s Rights and Social Solidarity, Bugeja Institute, 469, St. Joseph High Road, St. Venera, SVR 1012, Malta, Tel:

(356)25494300, Website: www.scsa.gov.mt and E-mail: info.scsa@gov.mt. Application for Accreditation of an Adoption Agency Name of Adoption Agency: Full Address of the Adoption Agency:  Please tick, if the Adoption Agency is to operate from the above address and if this is the official address for correspondence. [ S.L.495.01 AGENCY ACCREDITATION 3 P ART I - DETAILS OF A DOPTION AGENCY Name of Adoption Agency: Address Agency: of Adoption Status of Adoption Agency Tel: Private Organisation  Fax: Public Organisation  E-mail: Details of Parent Organisation (if applicable): Name of Organisation: Main Activity: Business Address: Tel: Fax: When set up: Registration of Parent Organisation with Competent Authority: E-mail: Name all Partners, Directors and/or Board Members/Trustees of Parent Organisation: Name: post: 4 [ S.L.495.01 AGENCY ACCREDITATION Name of Legally Responsible Person of Adoption Agency: Position within the organisation: I.D Card No: Title: Ms/Mr/Other E-mail: Tel Office: Mobile: Fax: Address: Detailed police conduct of legally responsible person attached  Name of person managing the Adoption Agency: Id: Title: Ms/Mr/Other Post: Tel Office: Mobile: Emergency no: Fax: Address: E-mail: Photocopy of Identity Card  Curriculum Vitae  Authenticated Copy of Certificates of Qualifications Names and Contact Details of two Referees of Manager Referee 1 N AME A DDRESS TEL/M OBILE EMAIL ADDRESS Occupation Detailed Police Conduct Certificate  Referee 2 [ S.L.495.01 AGENCY ACCREDITATION 5 Indicate type of service provided by Adoption Agency: Ty p e of Adoption service: State office hours of the Agency: Local term Adoption:  Intercountry term Adoption:  Open Adoption:  Agency Premises: Description of the Agency’s premises Number Description Offices: Meeting Rooms: Administration Areas: F o r u m / Tr a i n i n g Facilities Management Structure: Please provide an organizational/management chart of the agency and parent organisation (if applicable). Staff Overview: Detail below staff or proposed staff, to include management, professional and 6 [ S.L.495.01 AGENCY ACCREDITATION administrative staff Name & surname ID NO. Position Age M/F Hours per week Qualifications Experience /skills Professional Registration & warrant no. (if applicable) Please copy or expand as necessary. Staff Training: Give details of staff training within agency I NDUCTION TRAINING ONGOING TRAINING REGULAR STAFF ATTENDANCE TO LOCAL AND INTERNATIONAL SEMINARS/ CONFERENCES Financial Details: Please submit a three year business plan of the Agency, including details of income, staff remuneration costs, staff training costs, fixed costs and client related costs AGENCY ACCREDITATION [ S.L.495.01 7 P ART II - DETAILS OF THE A DOPTION SERVICE Phase 1 1(

1. a)Initial Contact and Suitability of Prospective Adoptive Parent/s 1(
2. b)Initial Training of Prospective Adoptive Parents Phase 1(
3. a)Initial Contact and Suitability of Prospective Adoptive Parent/s Give details and attach copy of the Agency’s policy and procedure on initial contact and suitability of Prospective Adoptive Parent/s Attach a copy of the information pack given to Prospective Adoptive Parent/s Phase 1(
4. b)Initial Training of Prospective Adoptive Parent/s Give details and attach copy of the Agency’s policy and procedure for initial training for Prospective Adoptive Parent/s Attach a copy of your training programme for Prospective Adoptive Parent/s Phase 2 Assessment of Prospective Adoptive Parent/s Give details and attach copy of the Agency’s policy and procedure of the assessment process for Prospective Adoptive Parent/s Attach copy of the Home Study Report Phase 3 Matching of the Child with Prospective Adoptive Parent/s Give details and attach copy of the Agency’s policy and procedure of the matching process of child with Prospective Adoptive Parent/s Attach copy of the Adoption Agreement In accordance with the Adoption Administration Act (Cap. 495) your policy and procedure of the matching process of child with Adoptive Parent/s must include: Matching criteria of Prospective Adoptive Parent/s with children who are to be placed in adoption Matching criteria when placing siblings with Prospective Adoptive Parent/s Matching criteria when placing a minor parent and his/her child with Adoptive Parent/s Matching criteria to ensure that any adoption placement will be in the best interest of the child [ S.L.495.01 8 Phase 4 Phase 4(
5. a)AGENCY ACCREDITATION 4(a)(b)(
6. c)Support, Monitoring and Termination of the Adoption Placements 4(
7. d)Continuous Training to Adoptive Parent/s Support for Adoptive Parent/s Give details and attach copy of the Agency’s policy and procedure of the support provided to Adoptive Parent/s during the adoption placement. Phase 4(
8. b)Monitoring of Adoption Placements Give details and attach copy of the Agency’s policy and procedure on monitoring of Adoption placements. Attach a copy of the Post Adoption report Phase 4(
9. c)Termination of Adoption Placements Give details and attach copy of the Agency’s policy and procedure for termination of Adoption placements. Phase 4(
10. d)Continuous Training to Adoptive Parent/s Give details and attach copy of the Agency’s policy and procedure of continuous training to Adoptive Parent/s. Attached a copy of the Agency’s programme of continuous training to Adoptive Parent/s Adoption Agency’s Policies and Procedures/Manual of Procedures: Please tick 1 2 3 4 5 6 1 2 3 4 5 6 7 8 9 Organisation Mission Statement Aims and Objectives Organisational structure Legal Identity Position descriptions Data Protection policy Adoption Types of Adoption (short explanation of each) Interviewing Board Members for Staff Recruiting of staff Vetting of staff Training and on going training of staff Criteria for accepting prospective adoptive parent/s Registration of prospective adoptive parent/s Vetting of prospective adoptive parent/s Adoption preparation training for prospective adoptive parent/s If enclosed with application form In process of development AGENCY ACCREDITATION 10 11 12 13 14 15 16 17 18 19 20 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 1 2 3 Assessment reports of prospective adoptive parent/s Register of prospective adoptive parents Home Study reports/ post adoption/Court reports Matching criteria of child/ren with adoptive parent/s where applicable Adoption placement of siblings Preparation for and transition period of child going to an adoption placement (if applicable) Adoption Agreements Storing of information about adoptive parent/s and adopted child/ren Assessment of any changes in circumstances of adoptive parent/s Update of Home Study report Preparation of post adoption report Agency Operations Case Allocations Caseload per social worker Post placement monitoring of adopted children according to countries requirements Support for adoptive parent/s Support for adopted child/ren Support groups for adopted child/ren Support groups for adoptive parent/s Individual files of adopted child/ren Record keeping Contact of adopted child/ren with their family members (if applicable) Breakdown of adoption placement Change in adoption placements Child Protection Policy Complaints Complaints by child/ren against adoptive parent/s Complaints by child/ren against staff of the adoption agency Complaints by child/ren against the Adoption Agency Complaints by adoptive parent/s against family members of adopted child/ren Complaints by adoptive parent/s against staff of the adoption agency Complaints by adoptive parent/s against the Adoption Agency Investigation of complaints against any adoptive parent/s Investigation of cases of abuse of child/ren in adoptive families Other Anti-discriminatory practice/equal opportunities Whistle Blowing Quality assurance/evaluation [ S.L.495.01 9 10 [ S.L.495.01 AGENCY ACCREDITATION Declaration by legally responsible person 1. I declare that I act in the capacity of Legally Responsible Person authorized by the agency to submit this application. 2. I am applying for the accreditation of the Adoption Agency in accordance with the Adoption Administration Act (Cap. 495 of the Laws of Malta). 3. With this application form I am submitting details about the Agency and documents as requested in this application form. I undertake to submit other documents and clearances as may be required by the Central Authority, Malta. 4. I agree to co-operate in the assessment to be effected by the Central Authority regarding this application. 5 I authorize the Central Authority to release such information as may pertain to the purpose of this application, including verification of the information supplied to the Authority in terms of the Data Protection Act (Cap. 440 of the Laws of Malta). 6 I declare that the information I have given on this application form and on all the attached documentation is, to my knowledge, true, correct and complete. 7 I agree to abide by the eventual conditions that would be issued by the Central Authority for accreditation. 8 I agree to report to the Central Authority any change which may affect the status of accreditation. 9 I declare that I have read and understood the Adoption Administration Act (Cap. 495 of the Laws of Malta). Signature of Responsible Person _____________________ Date: ____________ This application, duly filled, is to be submitted to the Central Authority (Malta) at the Department for Social Welfare Standards, Bugeia Institute, 469, St. Joseph High Road, Santa Venera SVR 1012 or by fax. All applications will be acknowledged. AGENCY ACCREDITATION [ S.L.495.01 11 GLOSSARY Private Organisation: Public Organisation: Parent Organisation: Responsible person of a Adoption Agency Manager of a Adoption Agency Referees: For-profit or not-for-profit private (nonstate) organisation An entity in which Government has a controlling stake and/or ownership The organisation which owns and is legally responsible for the Adoption Agency The person who is legally responsible for the Adoption Agency The person who is authorised by the Responsible Person to manage, on a day to day basis, the Adoption Agency The person managing the Adoption Agency (Manager) is to provide names and contact details of two referees. Referees from the Parent Organisation or Adoption Agency, the Central Authority, Adoption Board, Board of Appeal and relatives/family members are excluded. Referees should be able to attest to the professional integrity, competence and skill of the Manager, relevant to managing a Adoption agency. Referees should know the Manager for at least two years. Note: Applicants should be guided by the Criteria for Accreditation of Adoption Agencies issued by the Central Authority, Malta, when submitting this application