ADVISORY AND EXECUTIVE BOARD [ S.L.94.10 1 SUBSIDIARY LEGISLATION 94.10 ADVISORY AND EXECUTIVE BOARD STANDING ORDERS * 24th December, 1959 LEGAL NOTICE 95 of 1959. 1. The title of these rules is Advisory and Executive Board Standing Orders. Title. 2.
(1)The agenda for any meeting of the Advisory and Executive Board, hereinafter referred to as "the Board", shall be sent to each member at least five clear days before the date of the meeting except in cases of urgency and shall indicate specifically the business to be transacted. In special cases, the suspension of the rule may however be allowed for consideration of any urgent matter not on the agenda, if no objection is raised by any member present. Agenda.
(2)Any decision on such item not appearing on the agenda shall be valid only if the number voting in its favour exceed half the number of the members forming the Board.
(3)Any matter on the agenda not disposed of at this meeting will have precedence over all other items in the next meeting. 3.
(1)The Board may adjourn a meeting to any day or hour as it thinks fit, but the first business to be transacted at the adjourned meeting shall be that appearing on the agenda paper but not disposed of at the original meeting. Adjournment of meetings.
(2)An amendment to the motion for adjournment may be moved to vary the day or hour of the adjourned meeting.
(3)When the meeting of the Board is adjourned to more than twenty-four hours ahead, notice of the adjourned meeting shall be sent to each member, specifying the business to be transacted. 4. Special meetings shall be held - Special meetings. (
- a)when the Chairman considers that there are urgent matters which should be dealt with before the ordinary monthly meeting; and (
- b)whenever any seven members request in writing that a special meeting be held provided that they set forth the object for which the meeting is required. The meeting thus applied for shall be held within six days of the receipt of the application. 5. If a quorum be not present fifteen minutes after the time appointed for the meeting, all matters on the agenda shall stand over till the next meeting and shall take precedence thereat unless the Board otherwise decides. *These Orders have been repealed by Legal Notice 249 of 2025. Quorum. 2 [ S.L.94.10 Voting. ADVISORY AND EXECUTIVE BOARD 6. When the matter being discussed concerns individuals: (
- a)no member shall take part in the discussion or vote on any question in which he is personally concerned or any question in which the person concerned is related to him by consanguinity to the fourth degree (that is, who is his first cousin or more closely related by blood) or by affinity to the second degree (that is, who is his nephew or niece or more closely related by marriage), or of whom he is a tutor, curator, or guardian in fact; (
- b)the Chairman, if he is aware of such objection, shall, and any other member so aware may, raise the objection as soon as may be; (
- c)voting shall be by secret ballot if any member so requests. Proceedings of the Board. 7.
(1)All proceedings of the Board shall be entered in a book kept for the purpose.
(2)The minutes of a meeting shall be read to the Board at the next meeting and shall be signed by the Chairman as confirmed or amended.
(3)Minutes shall be accessible to the members at any time during office hours. Division.
- When a division is called no member may leave the meeting but no member shall be compelled to vote. Committees.
- The Board may appoint as it deems necessary special committees and standing committees to submit recommendations to the Board regarding the matters referred to them by the Board. Such committees shall submit their recommendations in writing to the Chairman of the Board stating the reasons for their recommendations for consideration by the Board. General. 10.
(1)The views expressed by individual members shall be kept confidential.
(2)The decisions taken by the Board shall be kept confidential in those instances when the Board so decides.