HOSPITAL MANAGEMENT COMMITTEE [ S.L.94.07 1 SUBSIDIARY LEGISLATION 94.07 HOSPITAL MANAGEMENT COMMITTEE STANDING ORDERS 18th December, 1959 LEGAL NOTICE 87 of
- The title of these rules is the Hospital Management Committee Standing Orders. Title.
- If a quorum is not present thirty minutes after the time appointed for the meeting, all matters on the agenda shall stand over until the next meeting and shall be dealt with before all other matters appearing on the agenda of that meeting. Below quorum. 3.
(1)Ordinary meetings of the Hospital Management Committee, hereinafter referred to as "the Committee", are to be convened by the Chairman. Notice of the meeting is to be given two clear days before the date of the meeting. Ordinary and special meetings.
(2)Any five members may request in writing that a special meeting be held, provided that they set forth the object for which the meeting is required. The meeting thus applied for shall be held within two days of the receipt of such request.
(3)Special meetings shall also be held when the Chairman considers that there are urgent matters to be dealt with before the next ordinary meeting. 4.
(1)All proceedings of the Committee shall be kept in minute form and regularly filed.
(2)The minutes of a meeting shall be read to the Committee at the next meeting and shall be signed by the Chairman as confirmed or amended.
(3)Minutes shall be accessible to all members at any time during office hours.
(4)Views expressed by members during sittings shall be confidential. Conclusions and decisions shall be confidential when the Committee decides that they should be so. 5. When the matter being discussed concerns individuals: (
- a)no member shall take part in the discussion or vote on any question in which he is personally interested or on any question in which the person concerned is related to him by consanguinity to the fourth degree (that is, who is his first cousin or more closely related by blood) or by affinity to the second degree (that is, who is his nephew or niece or more closely related by marriage), or of whom he is a tutor, curator, or guardian in fact; (
- b)the Chairman or any other member who is aware of Proceedings of the Committee. 2 [ S.L.94.07 HOSPITAL MANAGEMENT COMMITTEE any of the reasons specified in paragraph (
- a)shall draw the attention of the Committee to it, as soon as may be; (
- c)voting shall be by secret ballot if any member so requests. Voting. 6. When a vote is being taken no member may leave the meeting but no member shall be compelled to vote. Agenda. 7.
(1)The agenda for any ordinary meeting shall be sent to each member at least two clear days before the date of the meeting. In special cases of urgency the Committee may, however, consider a question which was not in the agenda if no objection is raised by any member present.
(2)Any decision or any special case of urgency not appearing on the agenda shall be valid only if the number of members voting in its favour exceeds half the number of all the members constituting the Committee. Adjournment of meetings. 8.
(1)The Committee may adjourn a meeting to any day or hour (as it thinks fit), but the first business to be transacted at the adjourned meeting shall be that appearing on the agenda paper but not disposed of at the original meeting.
(2)An amendment to the motion for adjournment may be moved to vary the day or hour of the adjourned meeting.
(3)When the meeting of the Committee is adjourned to more than twenty-four hours ahead, notice of the adjourned meeting shall be sent to each member, specifying the business to be transacted. Sub-Committees. 9.
(1)The Committee may appoint as it deems necessary special sub-committees or standing sub-committes to study, advise and report on matters referred to them by the Committee.
(2)Such sub-committees will submit their reports in writing to the Chairman of the Committee stating the reasons for their recommendations. All proceedings and reports of such subCommittees shall be confidential.
(3)The Chairman shall submit such reports for the consideration and decision of the Committee, as soon as may be.